Secretarial Coordinator Job in New York 10036, New York US
MANATT, PHELPS PHILLIPS LLP is one of the nation’s premier law and consulting firms known for quality and extraordinary commitment to clients integrated, relationship-based services. We are notably progressive and entrepreneurial and are deeply committed to diversity, public service, and excellence in all we do.
Manatt Phelps Phillips is currently seeking a Secretarial Coordinator for their New York City Office. This position will be responsible for providing front-line supervision of the legal secretaries, ADS and receptionist staff in the New York City office.
Responsibilities:
- Responsible for monitoring and managing the secretarial shares and work flow to ensure coverage for day-to-day activities, absences and to balance workloads.
- Approves roll call and vacation requests for the NY secretaries
- Monitors secretarial overtime.
- Analyzing the need for temporary secretary staffing, including monitoring and approving expenses associated with temporary secretaries
- Assists with the recruitment, hiring, and orientation of new and temporary secretaries within the NY office.
- Assists in resolving Employee Relations issues, including documentation, and participates in the disciplinary process up to and including terminations.
- Assists in the performance evaluation process, including gathering data, analyzing, writing and delivering performance evaluations.
- Would participate in the job training of newly hired secretaries and identify training needs for existing secretaries.
Qualifications:
- At least 3 years of previous experience as a Senior Legal Secretary or Lead.
- Qualified candidates will have a high school diploma or equivalent (Bachelor's degree preferred)
- The ideal candidate will have prior law firm experience.
- Previous Human Resources experience and knowledge of employment laws is highly preferred.
- Must have good judgment and the ability to tactfully handle multiple sensitive situations with staff and attorneys at all levels.
- Familiarity with timesheet programs a plus.
- Must be extremely detail oriented, organized and have great follow through skills
- Must have the ability to maintain strict confidentiality.
- Must have excellent oral and written communication skills.
- Must have advanced knowledge of Microsoft Office and other relevant legal software programs
- Must have the ability to promote a positive interaction and environment between staff and attorneys.
EEO/AA Employer
April 2, 2011
• Tags: New York Us, Secretarial Coordinator Job in New York 10036 • Posted in: General