Senior Administrative Assistant Job in San Antonio, Texas US
Provide office program management and administrative support.
1. Change Management (Letters/responses to the client, RFIs, WCRs, POP Extensions, Mods, etc) and Risk Management (Letters to client, client meetings, PDs, CAPs, LD response letters, etc).
2. Maintains multiple Executive calendars, meeting schedules and appointments.
3. Answers phones, provides and receives information concerning matters relating to the Executives.
4. Handling all incoming / outgoing mail, administrative filing, and general office supplies.
5. Creation of presentations using MS PowerPoint.
6. Coordinates travel arrangements for the executives - including domestic and international.
7. Attends corporate and community meetings, prepares and transcribes meeting minutes.
8. Preparation of expense reports and approvals.
9. Prepares reports, confidential corporate email and correspondence as directed.
10. Establishes and maintains Corporate files.
11. Conducts research as directed.
12. Writes, coordinates and oversees corporate printing projects.
13. Assists in planning and coordination of corporate functions and corporate meetings.
14. Oversees Executive kitchen inventory and beverage ordering.
15. Hospitality Coordination:
i. Monitors completeness of facility arrangements for all Food beverage arrangements for corporate meetings.
ii. Maintains and manages Corporate apartment.
iii. Schedules and coordinates apartment use.
16. Coordinate with other functional areas (IT/HR) to maintain required records and office equipment.
17. Function as our cost control for business development, schedules, and travel.
18. Performs other duties as assigned.
QUALIFICATIONS:
1. Bachelors Degree and 5-10+ years Executive Administrative experience as an Executive Administrative Assistant or Office Administrator.
2. Proficient with Microsoft Office applications.
JOB SKILLS:
1. Excellent interpersonal skills to deal effectively with internal customers, clients and vendors either in person or on the telephone.
2. Prompt and reasonable response time to internal/external requests.
3. Strong organization skills and the ability to work independently and follow through on work assignments.
4. Demonstrated knowledge of business English, spelling, punctuation and grammar.
5. Strong analytical, written and oral communication skills.
6. Friendly personality.
7. Can do attitude.
8. Technical Writer
9. Quality Assurance
10. Database Manager
LakeshoreTolTest is an Equal Opportunity, Affirmative Action Employer. LakeshoreTolTest maintains a smoke-free environment and has an Alcohol and Drug Free Workplace Program. LakeshoreTolTest has declared a policy of providing equal opportunity in all policies and procedures affecting employment. In conjunction with the objectives of the policy and in accordance with the various local, state, and Federal laws, rules and regulations, LakeshoreTolTest is committed to providing employment opportunities without regard to race, color, religion, sex, age, national origin, sexual orientation, veteran status and/or the presence of a disability. Applicants with a physical or mental disability, who require a reasonable accommodation for any part of the application or hiring process, may e-mail their request to hr@toltest.com or call 1-866-366-7175 for assistance. Determinations on requests for reasonable accommodations will be made on a case-by-case basis.