Senior HR Administrative Assistant Job in Houston 77002, Texas Us
Ajilon Office is the fastest-growing staffing service in the world specializing in the temporary and permanent placements of premier administrative and management professionals. We have a great opportunity for a DIRECT HIRE Senior HR Administrative Assistant with one of our most respected Oil Gas clients located in the Downtown Houston area.
This is a direct hire HR associate position located Downtown.
Our client is looking for a strong administrative candidate with 7-10 years Senior Administrative Support experience, that is looking to get into Human Resources!
Roles Responsibilities:
Administrative
- Schedules meetings and maintains updated calendars
- Completes travel requests
- Prepares domestic and international expense reports
- Audits organization charts and works with the HR Generalists to ensure accuracy for the organizations within the company that they support
- Prepares correspondence related to candidates and employees (i.e. offer letters, transfer letters, etc.)
- Prepares PowerPoint presentations for HR Directors
- Is a go-to person for benefits, payroll, and company policy inquiries in addition to
HRSC - Alternates with other Associates to perform weekly New Hire Orientation
Transactional
- Acts as a point of contact for the
Resource Center - Coordinates with the
Resource Center - Prepares and generates reports as requested from SAP, Netcomp, etc.
- Prepares and submits forms for various people transactions
- Maintain organized records and documentation for HR transactions
Recruiting
- Uses Taleo to support recruiting i.e.; posting, screening, and close-out, EEO tracking, and on-boarding
- Serves as a back-up to the recruiting team during peak times to help schedule interviews and travel for candidates (i.e. - College Recruiting, peak hiring times, etc.).
- Maintains contact with our Outplacement Agency - DBM to keep materials and processes current
HR Operations
- Coordinates with HR Directors to prepare materials for Leadership team meetings
- Attends weekly/bi-weekly team meetings with HR Generalists to keep up with changes within the organizations supported
- Ensures that the file room, supply cabinet, visitor offices and other areas of HR are in good order
- Is responsible for maintaining a desk manual with procedures for all job-related activities ? any changes to be shared with other Associates
- Maintains files and records in accordance with government guidelines and company policy
Systems
- Must have significant experience and proficiency in Microsoft Office products
- Excel spreadsheets including understanding formulas a must
- Extensive PowerPoint experience
- Aptitude to learn company's HR systems
- SAP experience preferred
- Taleo recruiting system experience preferred
Skills Competencies
- Self starter with the ability to work with minimal supervision
- Forward thinking
- Problem solving skills/analytical thinking
- Anticipating wants needs of each of the people supported
- Follow-up and follow through
- Pro-active
- Flexibility/go with the flow attitude
- High degree of initiative demonstrated ability to work with frequently changing priorities and a strong attention to detail
- Organized and focused individual with great oral and written communication skills
- Strong interpersonal skills
- Collaborative and Team Player
Requirements
- Position requires ability to work overtime as needed, often unplanned
- Track record of mastering new tasks with little or no direct supervision
- Ability to work in a dynamic office setting in a diverse team
- Executive Assistant experience highly preferred
- Basic customer service knowledge preferred/call center
Salary: $21-28/hr DOE
Job Experience:
More than 5 years
May 24, 2010
• Tags: Senior HR Administrative Assistant Job in Houston 77002, Texas Us • Posted in: General