SENIOR TAX OFFICER (M/F) recruitment
RBC Dexia Investor Services offers a complete range of investor services to institutions worldwide. Our unique offshore and onshore solutions, combined with the expertise of our 5,400 professionals in 15 markets, help clients grow their business and sustain enhanced performance through efficiency improvements and robust risk management practices.
Equally owned by RBC and Dexia, the company ranks among the world's top 10 global custodians with USD 2.8 trillion in client assets under administration.
Services offered
RBC Dexia’s innovative solutions include global custody, fund and pension administration, shareholder services, distribution support, securities lending and borrowing, reconciliation services, compliance monitoring and reporting, investment analytics, and treasury services.
rbcdexia.com
Mission
Under the supervision of the Team Manager, the Senior Tax Officer will be responsible for assuring a correct and timely calculation for all relevant fiscal figures for all type of funds (Classic Funds, Funds of Funds…)
The mission of a Senior Tax Officer will consist of the following main tasks:
- Preparation of the relevant tax calculation as per agreed timeline (German DDI…)
- Perform function in line with the departmental procedures
- Fund Database maintenance to ensure correctness of the information contained
- Maintain highest level of service quality and performance in compliance with Fund Taxes – Calculation Center mission and objectives
- Ensure procedures, quality standards and check lists are accurately completed
- Second level of review for tax calculation
- Preparation of responses for auditors requests based on tax calculation being performed
Activities
- Ensure Tax Relevant Calculations (Year end, interim…) are performed in compliance with procedures and rules being set by the Team Management
- Ensure Tax Relevant Calculations (Year end, interim…) are performed within set deadlines
- Ensure, in case daily tasks are not completed, to inform the Team Management to avoid risk of late calculation delivery
- Perform specific reconciliations in regards to Withholding Tax, Expense Allocation Ratio, Fund Accounting reports and Financial Statements to ensure correct tax figures. Each discrepancy must be documented and validated by a the second reviewer
- Ensure for any tax calculation linked to a “Pooling Structure” to review the correctness of the Profit and Loss figures before starting the calculation process
- Ensure second level of control for tax calculation as per agreed timeline and to guarantee 100% of accuracy before tax calculation is released to the auditors
- Ensure timely delivery of tax calculation and tax related documents as per agreed deadline. Any delays, as soon as identified, must be escalated to the Team Management
Administration Fund Taxes Tools:
General Planning:
- Ensure that all respective calculations, as per each tax events, are timely and accurately recorded in the General Planning
- Ensure upon completion of the a tax calculation or milestone achievement to complete and finalize the General Planning
- Ensure that review being performed in light of the tax calculation is dully recorded in the General Planning, enabling the Team Management to have a clear overview of the current situation
IT Related:
- Ensure to promptly escalate any IT issues with precise commentaries to the Team Management
Audit and Legal Requirements:
- Ensure when an audit query has been reported by a Junior Tax Officer or another Senior Tax Officer to answer such query within 24 hours. In case additional time is required, this should be escalated to the Team Management
- Ensure regular and complete archiving of the tax calculation evidences
General Internal Requirements:
- Undertake appropriate housekeeping duties e.g. filing and operation of clean desk policy
- Ensure adherence to all departmental and company wide procedural guidelines (e.g. timekeeping, dress, and holiday cover)
Communication Support:
- Maintain efficient communication channels with managers, coordinators and team members
- Timely resolution of all inter-departmental and cross functional queries
- Forge good communication channels with internal and external parties
Training courses and expertise:
- Develop expertise in fund industry (Training/Reading…)
- In addition, the Senior Tax Officer will participate in the development of Fund Taxes as a discipline within the Bank providing active support for the Fund Taxes functions performed within the Group
- Pro-actively working towards streamlining and rendering more efficient the tax calculation process, both within the Fund Taxes Team and Fund Accounting Groups
- Take part to special projects related to Fund Taxes
Leader Role Responsibilities:
In agreement with the Team Management, the Senior Tax Officer will be responsible for the following tasks:
- Monitor and control activity to ensure that the production requirements are met
- Monitor errors and potential breaches; escalate enquiries where further information is required
- Set and maintain standards of personal and professional behaviour
- Identify and implement process and product improvements, documenting where necessary
- Maintain up to date procedures and client deliverable details
- Take responsibility for personal development and training
- Promote and implement training and development activity for individuals and the team
- Coaching/Mentoring Junior Tax officers when mandated