Site Administrator Job in New Jersey, New Jersey Us
Who we are and what we do...
Chugach Alaska Corporation and subsidiaries
Our Mission is to set the standard for first-class business services in the global market. We offer an exciting work environment, competitive compensation and excellent benefits.
Chugach
is a unique organization, capable of meeting the needs of government and private industries through a long-range program of business planning, training, and sound business practices. Chugach also provides complete project services to our clients, including design and construction of commercial and government facilities.
Chugach Alaska Corporation was one of the twelve original Native Regional Corporations formed under the Alaska Natives Claims Settlement Act of 1971. We are privately owned by Alaska Natives. Our stock is not publicly traded.
The Chugach family of companies consists of several subsidiaries and joint ventures that offer our clients professional assistance which combines high-quality base operations and maintenance services with state-of-the-art management services. Chugach's success is based on an integrated management strategy, fostered by the vision of the Board and fueled by the commitment of our exceptionally skilled employees - who remain diligently focused on customer satisfaction.
EEO/AA Employer. Native Preference Applies Pursuant PL93-638.
SUMMARY/GENERAL DESCRIPTION OF RESPONSIBILITIES
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This position performs a combination of administrative, human resources, and operational functions in support of the Eareckson Air Station contract, in a fast-paced environment. The lead is also responsible for leading the administrative department staff at Eareckson AS. As a Working Lead, may perform all duties of the Administrative Assistant as needed as long as this does not interfere with their administrative and safety responsibilities.
ESSENTIAL DUTIES JOB FUNCTIONS:
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Directs and coordinates activities of the Eareckson A.S. site administrative department
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Inspects crew work and assigned work areas to insure all work performed follows all Company and Industry Safety Standard and Practices
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Ability to multi-task and set priorities, to handle multiple projects with varying deadlines
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Initiative, and the ability to anticipate and address needs before being asked
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Competent coordination skills
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Tact and flexibility in a demanding environment
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Attention to detail
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Strong organizational skills
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Ability to accept supervisory direction well
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Maintain confidentiality
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Required to work evenings and weekends as needed
ADMINISTRATIVE DUTIES:
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Prepare, edit and draft outgoing correspondence regarding all aspects of the contract pertaining to business on a daily basis at Eareckson Air Station
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Assist managers in producing reports and input of documents
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Provide necessary support to administrative staff as appropriate
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Answer multi-line telephone system, screen and route incoming calls as necessary
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Schedule, coordinate and prepare necessary logistics and materials for meetings, conferences, training, etc
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Maintain daily calendar for meetings, reports, Over and Above projects, and all deadlines pertaining to the operation at Eareckson Air Station
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Process all incoming and outgoing mail (receive, date stamp, and disseminate, noting deadlines and/or correspondence requiring immediate attention, etc.)
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Also in-process and out-process all US mail coming in and leaving Eareckson Air Station at the local post office
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Ensure postal procedures are maintain at a local level
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Update the Performance of Work Statement (PWS) with all modifications and updates for the Base Operation Support Contractor
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Complete or ensure the timely completion and transmittal of all CDRL reports to the government, and any other monthly or weekly reports that the government might request
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Maintain inventory of all stock in the company store
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Establish and maintain a forms file for all company forms and Air Force forms
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Update Technical Order library to be current in accordance with the Air Force Technical Order requirements
HUMAN RESOURCES DUTIES:
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Maintain a modified file of personnel records for all CMI employees, as well as third-party contractor information files
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Maintain a CMI employee evaluation log
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Perform site orientation for all new employees
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Maintain a Time off Station (TOS) schedule and a vacation schedule
Verify all exempt employees’ time off station is taken and accurate
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Collect personnel information as required for submission to CMI PHQ
OPERATIONAL DUTIES:
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Procure all site arrivals of all visitors, civilian, third-party contractors and government employees arriving at Eareckson Air Station
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Assist greeting all distinguished visitors arriving at Eareckson Air Station and arrange for proper accommodations and special needs
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Assure all visitors arriving at Eareckson Air Station are provided appropriate accommodations and anything necessary to make their stay a comfortable as possible
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Other duties and responsibilities as assigned
