Specimen Processing Clerk Job in Cherry Hill 08034, New Jersey Us

Job description for Specimen Processing Clerk:

Responsible for specimen receipt and preparation, records creation, reporting of results and transferring data to accounts receivable. Responsible for tracking and documenting all facility assignments on a daily basis. Communicates with the Laboratory, Data Entry, and Dispatching. Ensures all patient data is obtained and maintained in accordance with all applicable HIPAA regulations.

1.      Checks and ensures that all samples arrive according to proper specimen handling and phlebotomy policies and procedures

2.      Communicates any issues or discrepancies to the dispatching department

3.      Acts as a liaison between the laboratory, data entry, and dispatching department

4.      Investigates blood with no requisitions and contacts the client in question to obtain a copy to properly allow the laboratory to process the blood

5.      Reviews and troubleshoots any arising issues.

6.      Performs all of the following:

·         enters test requisition data into computer creating an accessioning record     which includes: patient demographics and physician data, test requests, ICD- 9CM code, and testing priority;

·         initiates an audit trail if any data required for the accessioning record is missing or ambiguous. The trail is initiated from the billing menu when accessioning data is transferred to accounts receivable;

·         produces bar code labels

·         affixes replicates of labels to test requisition and specimen (blood or other) containers;

·         prepares specimens for testing by centrifuging tubes for tests requiring serum or plasma;

·         distributes specimens to appropriate departments for analysis;

·         communicates with extended care facility (ECF) to correct, clarify, or add any information found to be in question or missing on the test requisition;

·         communicates with the Laboratory Director and/or the Compliance Officer if accessioning irregularities have not been resolved at the time of accessioning.

7.      Performs routine quality assurance by checking test requisitions.

      8.      Modifies test request data after obtaining previously missing, incomplete, or physician clarification information.

    9.    Enters patient information for potential new clients provided by facility

   10.  Follows established protocols to determine which patients’ test result data requires immediate reporting by telephone (ALERTS).

   11.  Communicates with nursing personnel at ECFs to relay ALERT test values.

   12.  Maintains appropriate documentation (JCAHO initiative) of nurse’s name, title, and “readback” of all ALERT call-in results.

  13.  Ensures timely and accurate transfer of patient, physician, and billing information from the test requisition into computer patient database.

  14.  Ensures timely and accurate transfer of physician’s request for laboratory testing from the test requisition into computer requisition file.

  15.  Ensures timely and accurate printing of any accessioning records, worksheets, and audit trail reports.

  16.  Maintains excellent attendance to ensure responsibilities are met.

  17.  Ensures all work areas are maintained in a neat and orderly manner at all times in accordance with generally accepted laboratory practices.

18.  Keeps supplies stocked accordingly.

19.  Maintain orderliness accountability of office and phlebotomy supplies.

20.  Works in general office/laboratory setting. Position requires extensive computer and phone utilization, and extended periods of sitting.

21.  Posts daily functions and any issues in “Aculabs Invisionzone Forum”.

22.  Posts Facility arrival times under Production Folder on a daily basis.

23.  Ensures all requisition forms, extra blood, and labels, etc are prepared and sent up to the main laboratory on a daily basis.

ADDITIONAL FUNCTIONS REQUIREMENTS:

This job description in no way states or implies that these are the only duties to be performed by this employee. He or she will be required to follow any other instructions and to perform any other duties requested by his or her supervisor.