Sr Management Admin. Asst Job
Sr Management Admin. Asst (Job Number: 1308215)
BNY Mellon is a global investments company dedicated to helping its clients manage and service their financial assets throughout the investment lifecycle. Whether providing financial services for institutions, corporations or individual investors, BNY Mellon delivers informed investment management and investment services in 36 countries and more than 100 markets. BNY Mellon can act as a single point of contact for clients looking to create, trade, hold, manage, service, distribute or restructure investments. Additional information is available at www.bnymellon.com.
BNY Mellon Asset Servicing is dedicated to dynamically supporting our clients' investments and safeguarding their assets, keeping them working around the clock and across the world. It's part of our commitment to being a true partner for our clients' investment success. We specialize in operational solutions and capabilities for today's market-enhancing the management and administration of investments with services that process, monitor and measure investment data from around the world. By leveraging BNY Mellon's global footprint and deep expertise, we deliver insight-driven solutions for every phase of investing.
Description
Role Overview:
The incumbent is responsible for performing a full range of diversified secretarial and administrative functions of a highly responsible and confidential nature for a Senior Manager or Global Operating Committee (OC) member.
Key Responsibilities
- Proactively manage the diary for the Head of GFI, EMEA
- Assist with team as requested with expenses, meeting set up, room booking, travel.
- Proactively manage the in-box for the Head of GFI, responding to emails where appropriate and ensuring deadlines are met.
- Ensure manager is well prepared for meetings. Collate all relevant meeting paperwork.
- Screen telephone calls, enquiries and requests and handle them when appropriate.
- Communicate on a professional scale interacting with senior individuals internally and externally handling confidential material and communication.
- Make travel and hotel, ground transportation arrangements
- Support the Head of GFI when he is out of the office.
- Manage expense claims for the Head of GFI
- Manage invoice payments for the team.
- Co-ordinate meetings as required, collate distribute papers, take minutes and ensure they are distributed in a timely manner and actions followed up.
- Provide holiday cover and absence cover for other PAs in the department,
- Liaise with clients, arranging senior level meetings and developing a good working relationship with client and their PA's.
- Take ownership of all logistics of client/prospect meetings.
- Assist with preparation of Powerpoint presentations.
- Ensure all IT requests are logged promptly and monitored till completion.
- Ensure holidays and sickness absences are logged promptly.
- Support team administration as directed by Head of GFI EMEA.
Qualifications
Person Specification:
Candidate should be proactive in their day to day work and flexible in their working hours.
Professional attitude essential.
Excellent verbal and written communication sills
Proficiency with Microsoft office
S/he will have a moderate level of latitude in exercising independent judgment in the execution of this role.
S/He should have good math skills, excellent oral/written communication skills, as well as organizational/interpersonal skills.
Must be able to interact and communicate with people at all levels of the organization and may be required to interact with external clients / counterparties
Primary Location: United Kingdom-United Kingdom-Greater London
Internal Jobcode: 50012
Job: Asset Servicing
Organization: GFI Client Service Delivery-HR08950
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