Sr Paralegal-Asst CorpSecrtary recruitment

He/she will be responsible for preparing the board, audit and shareholder meeting notices, agendas and materials in conformity with the group’s procedures and in compliance with the entities’ organizational documents.  He/she will be responsible for helping to ensure that the Firm subsidiaries comply with applicable corporate governance laws, rules and regulations and their organizational documents.  He/she will also be required to draft meeting minutes and written resolutions, as well as various other board documents. He/she will be responsible for researching and preparing all filings required in order for the subsidiaries to continue to transact business and any filings or other corporate formalities required upon the appointment or termination of a director or any other corporate governance filings applicable to the Firm subsidiaries.  Additionally, he/she will be responsible for maintaining the signature circulars and inter-company service level agreements for the Firm’s subsidiaries.  This includes ensuring the annual reviews of each, implementing changes to each and creating a centralized matrix of all intercompany service level agreements and signature circulars.  He/she will be working closely with senior management to accomplish these tasks so he/she will need to have excellent communication and written skills. 

In relation to the Firm itself, he/she will be responsible for researching and preparing all filings required upon a change to the partnership.  He/she may also be involved in drafting any changes to the partnership.  This person will be responsible for maintaining the Firm’s signature circular, including an audit trail of changes. He/she will also be responsible for maintaining a centralized licensing matrix and assisting in the research and preparation of filings related to the Firm’s licenses.

Responsibilities

1. Board and Committee meetings  
(i) Prepare Board, committee and shareholder meeting notices, agendas and materials.
(ii) Draft meeting minutes, resolutions and other Board documents.
(iii) Work closely with senior management for the proper functioning of the Boards and their committees.
(iv) Responsible for ensuring that matters discussed at meetings are followed up on, addressed and completed.
(vi) Responsible for ensuring that the Boards and committees fulfill their responsibilities as set forth in corporate governance rules, laws and regulations and the company organizational documents. 

2. Partnership and Other Filings  
(i) Conduct legal analysis to determine if regulatory filings are required. 
(ii) Research and prepare filings required upon a change to the partnership.
(iii) Research and prepare filings required to transact business in various jurisdictions and corporate governance filings required in various jurisdictions.

3. Intercompany Agreements /Signature Circualrs  
(i) Create and maintain matrix of inter-company service level agreements.
(ii) Create and maintain BBH subsidiary signature circulars, including a matrix of all circulars. 
(iii) Work with local legal, compliance and business personnel to ensure that all services are documented in an agreement and that signature circulars are appropriately reviewed and updated as necessary. 

4. Compliance 
(i) Responsible for ensuring that Board, committees and subsidiaries are in compliance with organizational documents and corporate governance laws, rules and regulations. 

5. Licensing   
(i) Prepare and maintain licensing matrix.
(ii) Research and prepare filings required to conduct business in various jurisdictions and if any exemption is applicable after an analysis of the law and the company’s businesses.

Qualifications

Education level and/or relevant experience(s)  
-must have a minimum of five (5) years experience at a law firm or financial institution, preferably in-house.  

Knowledge and skills (general and technical)  
(1)excellent oral and written skills;
(2) excellent organizational and research skills;
(3) the ability to work independently as well as part of a team; 
(4) experience in conducting complex business and legal analysis
(5) good judgment and decision making; 
(6) must be diligent, meticulous and adaptable to changing demands/priorities;
(7) technically proficient;
(8) knowledge of corporate law; and  
(9) experience working with senior personnel.
-must be someone who takes initiative and assumes responsibility for his/her tasks. 
   
Other requirements 
-The candidate must have a paralegal certificate.