Staff Assistant II/ Clerical Administrative Assistant / 1699 Job in Waltham 02451, Massachusetts Us

Staff Assistant II/ Clerical Administrative Assistant / 1699

Position Description:

JOB SUMMARY: The clerical Administrative Assistant (actual title: Staff Assistant II) will provide support duties that vary requiring some knowledge of departmental procedures and company functions

JOB ROLES AND RESPONSIBILITIES:
1. Perform a variety of support tasks under some supervision including but not limited to: maintaining files and/or database, keeping records, preparing schedules, processing departmental documents, and preparing correspondence and reports.
2. Respond to internal and external inquiries to verify information or collect data via telephone or mail.
3. Utilize basic computer software skills to prepare standard reports or materials which may required some research or investigation.
4. May order supplies for department.
5. Copy, distribute, mail and file correspondence and confidential materials.
6. May utilize basic PC skills to enter data and verify information using standardized formats.
7. May assemble and distribute information in the form of reports, manuals, agendas, correspondence and memoranda.
8. May perform a variety of non-routine work assignments/projects under general supervision.
9. Provide service satisfaction to customers and strives to continuously improve service delivery according to departmental and corporate guidelines and principles.
10. Collaborate, coordinate, and communicate across disciplines and departments.
11. Ensure compliance with HIPAA regulations and requirements.
12. Demonstrate commitment to the Company’s core values.
13. The position responsibilities outlined above are in no way to be construed as all encompassing. Other duties, responsibilities, and qualifications may be required and/or assigned as necessary.

JOB SCOPE:
This is a support role requiring basic skills and some independent judgment to perform tasks within the function. The type of work is basic with some variety and impact at the job or departmental level as well as typically involves some review of output by a senior co-worker and/or supervisor. Selects correct processes from clearly prescribed rules, past practices or instruction and seeks advice and guidance on non-routine or problem issues at a higher level. This position requires some latitude/independent judgment.

Qualifications:

JOB REQUIREMENTS (Education, Experience, and Training):
• Minimum High School Diploma or GED
• Associates Degree or 2 years of experience in healthcare environment preferred
• Minimum 2 years of clerical support experience (in healthcare environment preferred)
• Required licensures, professional certifications, and/or Board certifications as applicable
• Knowledge of word processing and spreadsheet software, MS Office, preferred.
• Organizational, interpersonal and attention to detail skills
• Ability to follow instructions
• Ability to meet deadlines

As an Equal Opportunity Employer, the Company will provide equal consideration to all employees and job candidates without regard to sex, age, race, marital status, sexual orientation, religion, national origin, citizenship status, physical or mental disability, political affiliation, service in the Armed Forces of the United States, or any other characteristic protected by federal, state, or local law.