Staff Assistant – Mental Health
Staff Assistant - Mental Health - 16/hr
This position provides administrative support to department manager or staff. In addition, it performs a variety of routine administrative duties that have set procedures or precedents; some assignments may be complex requires instructions to perform special assignments. Essential Functions: - Maintains manager/executives department calendars. - Arranges meetings, conferences travel itineraries. - Orchestrates organizes project meetings. - Schedules creates materials such as agendas, timeliness, reports, presentations. - Screens telephone calls/visitors refers to appropriate staff member. - Determines which requests should be referred to others. - May provide information to top level management, Board Members. etc. - Responds to internal external requests for information relating to established departmental policies procedures. - Interprets policies procedures in response to inquiries. - Reviews/screens manager/executives mail, researches issues, provides recommendations. - Performs data input maintains established databases. - May collect research information or data needed by manager or staff. - Maintains confidential department files records. - May provide training/direction to other non-exempt personnel. - Performs other related duties as assigned by management. - Various positions are under review w/ a joint Management/Union review committee for appropriate Union/Non-Union status this position - May be considered a union position or may be converted to a union position at some time in the future. - Should this position be determined to be union, it returns to the bargaining unit in accordance w/ the Collective Bargaining Agreement. Secondary Functions: - Responsible for checking member benefits in Foundations and gathering information from other databases in preparation for patient hospitalization psychiatrically. Qualifications: Basic Qualifications: - 4+ years experience in performing administrative support functions for department managers. - High School or General Education diploma. - Strong proficiency w/ MS Office applications (Word, Excel PowerPoint) Lotus Notes. - Well organized detail oriented. - Strong customer service skills. - Ability to merge documents summarize information. - Ability to follow written verbal instructions. - Must be able to work in a Labor/Management Partnership environment. Preferred Qualifications: - Strongcustomer service skills required to communicate effectively with all levels of management external/internal. Schedule: Week 1: Sun Mon 12:00pm - 8:30pm Week 2: Mon 12:00pm - 8:30pm, Sat 10:00am - 6:30pm Typing 40wpm, word and excel