Supervisor Administrative Services 1063 Job in Walnut Creek, California US
Supervisor Administrative Services 1063
Supervises and coordinates the daily operations of multiple work units in a multi-functional department. Provides leadership to and reviews the work of more than 10 employees performing a wide variety of multiple, routine to moderately complex administrative support activities. Essential Functions: Supervises the day-to-day activities in accordance to ensure quality and/or quantity goals are met. - Identifies, coordinates and implements projects and/or programs to improve the quality and cost-effectiveness of operations. - Ensures projects are completed on schedule following established procedures and schedules. - Estimates personnel needs and assigns work to meet completion dates. - Reviews department/unit/area performance. - Develops operating and customer service procedures. - Ensures compliance with department/organization policies/procedures. - May perform, especially in staff or professional groups, ongoing operational tasks of organizational units. - Supervises, coordinates and provides leadership to and reviews the work of assigned staff. - Provides training, coaching, and professional development. - Interviews and recommends candidates for employment or termination. - Conducts performance evaluations and salary reviews for assigned staff. - Resolves grievances. - Assists manager with development of short and long-range departmental goals and objectives. - Accountable for non-payroll budget expenses. - Participates in the budget planning and preparation process of assigned work units to meet the fiscal goals for capital, payroll and non-payroll expenses. - Provides support and advice to management. - Serves as a liaison between management, other departments, subordinates and/or members. - Resolves problems and complaints from client departments, other managers and/or members. - Conducts analyses and produces management reports. Qualifications: Basic Qualifications: - Experience conducting training programs. - Experience with budget management. - Experience and knowledge of procedures/policies/regulations in a specific functional area. - Significant experience supervising a multi-disciplinary staff of non-exempt and entry level exempt employees. - Bachelor's degree or equivalent experience in business administration. - Proficient in a variety of software applications. - Ability to effectively coordinate multiple projects, use time management skills and independent judgment. - Ability to adapt to shifting priorities; team player, tactful and diplomatic. - Strong customer service and interpersonal skills required to communicate effectively with all levels of management internal/external. - Must be able to work in a Labor/Management Partnership environment. Schedule: Monday - Friday with weekend rotations (Includes Sundays). Schedule will vary, works every other weekend.