Team Secretary- Trade floor recruitment
Team Secretary/ Desk Assistant role based on FICC trading floor, for large Foreign Exchange Team in the City The team already has 2 senior assistants and requires a 3rd assistant to help with the high volume of travel and expenses. Ongoing contract role
• High volume of complicated travel bookings and urgent visa applications
• Processing of expenses relating to travel and entertainment with clients
• Processing of pre approvals required for travel and entertainment
• Processing of Invoices for approval payment
• Raising of requests for market data and technology
• Setting up meetings/conference calls, booking meeting rooms
• Keeping track of holiday records for the department
• Organising client entertainment
• General administration and support duties e.g. ordering stationary, mobiles/blackberries, monitoring taxi usage, maintaining printers with toner and paper, filing, photocopying, etc.
• Role requires some answering of phones
Personal attributes:
• Team player
• Professional
• Exceptional organisational skills, efficient, energetic and enthusiastic
• Strong sense of urgency/ability to prioritise, able to work under pressure and in a fast paced environment
• Good communication skills - essential due to the close working relationship with front office personnel
• Good attention to detail
• Initiative
Willing to work flexible hours
Skills:
• Strong Excel skills
• Good MS Office
• Generally able to pick up systems quickly