Temp Admin Assistant (Singapore, 4-months) recruitment
Temp Administrative Assistant – Asia Pacific Region (Singapore, 4-months)
ABOUT MSCI Inc. (www.msci.com)
MSCI Inc. is a leading provider of investment decision support tools to investors globally, including asset managers, banks, hedge funds and pension funds. MSCI products and services include indices, portfolio risk and performance analytics, and governance tools.
The company’s flagship product offerings are: the MSCI indices which include over 120,000 daily indices covering more than 70 countries; Barra portfolio risk and performance analytics covering global equity and fixed income markets; RiskMetrics market and credit risk analytics; ISS out-sourced proxy research, voting and vote reporting services; CFRA forensic accounting risk research, legal/regulatory risk assessment, and due-diligence; and FEA valuation models and risk management software for the energy and commodities markets. MSCI is headquartered in New York, with research and commercial offices around the world.
For further information on MSCI, please visit our web site at www.msci.com
RESPONSIBLITIES:
- Provide administrative support for the day-to-day running of the office, including the maintenance of office equipment and supplies, and liaising with the building management and vendors.
- Coordinate travel arrangements for the Singapore office.
- Diary and meeting management of designated senior executives.
- Schedule and monitor conference room bookings.
- Coordinate external and internal event management, including sourcing and booking venues, collation of participation lists and related material, preparation and distribution of documentation and invitations, support for Webinars, and liaison and follow-up with team members through to completion of event.
- Process vendor invoices and employee expense claims.
- Source vendors and coordinate relocation and temporary accommodation arrangements.
- Liaise with regional team members on day-to-day administrative matters.
- Distribute internal news and memos, and maintain email groups.
- Maintain leave records, monthly headcount and coordinate HR related documentation.
- Process and coordinate Finance related documentation and administration.
- Helping on general filing of all finance related documentation including vouchers etc.
- Scanning/mailing invoices to Mumbai as and when received.
- Receiving communication on behalf of Company/ Finance from any external agencies including vendors, Government authorities etc and pass on to us in Mumbai/ HK.
- Maintain and process security access for employees and visitors.
- Provide administrative support and cover for team members.
- Other ad hoc projects and duties as advised by reporting manager.
DESIRED EXPERIENCES AND QUALIFICATIONS:
- Degree holder preferred, and/ or with at least two years’ proven relevant working experience, preferably in a multi-national organization.
- Able to work independently, and is a team player, with excellent interpersonal skills.
- Detail-oriented, with excellent organizational skills and a strong sense of job ownership.
- Adaptable, proactive, and possess a positive attitude and work ethics.
- Proven track-record of meeting tight deadlines.
- Able to multi-task and is results-driven.
- Must be proficient in spoken and written English.
- Advanced skills in Microsoft Word, Excel, PowerPoint, Outlook, and Internet.
- Willing to learn and apply new or revised systems and work-flows.
- Familiar with event organizing preferred.
- Familiar with hotel and travel arrangements: an advantage.
- Flexible with working hours to meet deadlines for tasks and projects.