UK Billing Analyst recruitment
The Billing Analyst is a data integrity expert, ensuring the accurate and timely flow of data (worker, vendor, and billing parameters) across multiple client data base systems and into PRO’s proprietary software tool, WAND. The data managed by the Billing Analyst in WAND is converted into electronic automated invoices which are fed into the client AP system and returned as a payment to PRO for subsequent payment to the recipient vendors.
Firmwide
Core responsibilities include but are not limited to:
Data management, reconciliation to ensure WAND has up to date, accurate information for the weekly Firmwide invoicing.
Monitoring of weekly timecards, work with vendors, managers and temp workers on all billing queries and liaise with the billing team in raising adjustments in a timely manner.
Provides Annualised Earning Reports when required and any ad-hoc reporting requested by the division.
Assist with the management of the WAND system access, user accounts, and permissions.
Point of contact for all vendors regarding invoicing, and payment inquiries.
Working with the WAND Helpdesk and responding to all helpdesk email alerts.
Provide support for all new vendor implementations including WAND Billing user training,, collection of vendor documentation, co-ordinating with the Supplier Management Team and the U.S. Billing Teams to ensure the WAND system is updated.
Running weekly WAND reports for data integrity checks and ensuring these are actioned by the Firmwide team.
Technology All of the above and in addition:
- Running weekly reports using WAND HRWW’s to ensure accuracy and consistency across multiple systems.
- Working with the technology contractor, floor administrators and technology Managers on any ‘pending time’ and ‘missing time’ post the monthly Artemis feed cycle.
- Monitoring timecards and invoice routing flows and liaison for billing adjustments and payment inquiries.
- Ensuring all hours and invoices are approved before any payments are made to vendors.
Core Skills
- Superior attention to detail, able to work with large amounts of data accurately.
- Must be well organised and task orientated, able to work under tight deadlines with limited resources.
- Experience working with database programs and able to learn new systems quickly.
- Strong knowledge of Excel: pivot tables, v-lookups, basic formulas, and various sort/filter functions.
- Excellent written and verbal communication skills, able to communicate effectively with those at all levels, high level client users, and local vendor account managers.
- Superior customer service abilities, always holding a positive and helpful attitude of service and accountability. Puts the customer needs first and can work efficiently, yet effectively to resolve issues accurately.
- 3+ years corporate business experience, preferably with prior exposure to accounting or financial systems/processes
- Bachelor’s degree in Business, Communications, Finance or other related field.