UK Payroll Administrator
Department Information:
Morgan Stanley is a leading global financial services firm providing a wide range of investment banking, securities, investment management and wealth management services. The Firm's employees serve clients worldwide including corporations, governments and individuals from more than 1,200 offices in 43 countries.
In 2000 the Institutional Securities division established an Operations team in Glasgow with just 6 employees. Since then our office has grown to over 1000 employees across 6 divisions: Operations, PWM, Finance, Fund Services, Information Technology and Risk Management. Our offices are located in Glasgow's city centre in the heart of the International Financial Services District.
We have built a world class reputation for quality and service and the talent and passion of our people has been critical to our success. We can provide a superior foundation for building a professional career – a place for people to learn, to achieve and to grow. Together we share a common set of values rooted in integrity, excellence and a strong team ethic.
Due to our growing business, we have a demand for career minded people to join our teams. Our opportunities offer unrivaled scope for progression and training within a fast paced, meritocratic and constantly changing environment.
Payroll Administration Team:
The Payroll Administration team consists of approximately 10 people with its core function being to manage the processing and compliance of the payroll for all UK employees and for certain payrolls in EMEA. This entails the processing of all monthly net salary and bonus payments to approximately 8,000 employees plus the payment of associated taxes and contributions to benefit plans related to these employees. This currently achieved through a combination of both hosted and outsourced vendor arrangements across 11 countries within EMEA.
The successful candidate will perform a key role within the Payroll team, reporting to the EMEA Payroll manager.
This role will be responsible for governance, responsibilities and knowledge around the UK Payroll function.
Ongoing responsibilities will incorporate a combination of project work, ownership of key monthly/annual processes, people management, statutory accounting, and ownership of PAYE accounting issues including liaison with different groups and individuals across the firm.
Key accountabilities of the role are detailed below:
Supporting a team of five, specific responsibilities will include:
•Ownership for the Glasgow based UK payroll administration function incorporating ownership and responsibility of compliance and controls. This covers 6,500 UK employees.
• Ownership and control of any additional payrolls throughout the year.
•Maintain a strong partnership with the UK hosted software supplier.
• Maintaining an open dialogue with senior leadership raising awareness of all potential or actual issues as you become aware.
• Maintaining and enhancing the UK control framework around all payroll responsibilities. This includes SOX and internal controls.
• Maintaining a detailed understanding of current payroll legislation, with a proactive approach to plan for future changes.
• Responsible for the management update of key metrics to optimize resource usage and identify improvements.
• Playing a key role in identifying and implementing business process re-design
• Responsible for the timely and accurate disbursement of all payroll related payments through BACS and the multi currency accounts managed through an online banking tool
• Partnering a variety of groups and individuals in agreeing payroll policy, changes in processes, discussing payroll related issues and rollout of changes to payroll systems.
• Liaison with internal and external auditors to assist with understanding the key processes, giving access to systems for sample testing and providing evidence of key controls.
• Managing all employee queries effectively and within the agreed SLA through a web based query tool.
• Ensure regular team meetings take place and hold weekly 1-2-1's with your three direct reports
• Play a key role for your team during the mid year and year end evaluation process
• Assess training requirements for the team, encouraging individuals to take ownership of their careers and development.
Technical and Job skills:
• CIPP qualified an advantage
• Ability to manage a complex work load to consistently meet deadlines in all aspects of role.
• Proven track record in leading/managing a team
• Experience in all aspects of UK payroll processing
• Ability to set and work towards personal goals
• Ability to analyse and improve processes
• Good knowledge of employment law and PAYE legislation
• MidlandHR iTrent experience an advantage
• Good team player with ability to work own initiative and manage large volumes of work
• Advanced Excel knowledge essential
• Flex benefits experience an advantage
• Knowledge and experience of pensions administration desirable
• Pensions legislation knowledge desirable
• Knowledge of childcare voucher legislation desirable
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