Accounts Payable Specialist

Job Description:
MUST HAVE EXPERIENCE W/ HIGH VOLUME, EXPENSE REPORTS, TRACKING, SCANNING AND MATCHING INFO.. there are over 60 employees traveling and over 60 employees w/ credit cards.. all over the country !

Job Title: Accounting Associate, Accounts Payable Expense Reports

Department: Finance / 101

Location: Norfolk, VA

Reports To: VP Finance

Direct Reports: None

Job Classification

Type of Position: (select one) X Full Time Part Time Contractor/Consultant Intern Job Mapping: Management Professional X Individual Contributor FLSA status: (select one) Exempt (salaried) X Non-exempt (hourly)

General Description:

The Accounting Associate, Accounts Payable will be responsible for analyzing and processing accounts payable for the organization.

Essential Functions:

Receive and calculate a total on incoming daily donations for the daily cash log.

Review, seek approval and prepare payment vouchers with accurate payment amounts, due dates, and accounting codes on selected bills. These bills include but are not limited to the UPS and Cox bills.

Verify proper approvals and documentation of cash and credit card expense reports.

Receive and distribute monthly credit card bills. Maintain a spreadsheet with a status update of them until they are paid.

Confirm that all credit card bills are in the system and will be paid before the due date

Add items to the miscellaneous receivables spreadsheet as needed and assist with the reconciliation of that account.

Reconcile the holding accounting monthly.

Organize and maintain accounts payable filing.

Occasional trips to the bank or other business related vendors may be required.

Enter cash expense reports into the general ledger and post them in a timely manner.

Communicate with vendors and employees to obtain information and answer questions.

Assist with phone duties at the front desk.

Research prior payments as needed.

Additional duties as necessary.

Experience Required (education/work):

At least an Associate's degree in accounting, business management, business administration, or similar discipline.

One year work experience in an accounting department preferred.

Characteristics/Skills Required:

Proficient in MS Office (Word, Excel, Outlook, etc.).

Experience with computerized accounting and office systems (Financial Edge, preferred).

Strong oral and written communication skills.

Good organizational skills.

Ability to maintain confidentiality of information.

High level of attention to details.

We are an equal employment opportunity employer. You can view all of our jobs online at http://www.appleone.com/?sc=11id=390604

Job Experience:
Experience with computerized accounting and office systems (Financial Edge, preferred).