Accounts Payable/Receivables Coordinator Job in New York City 10016, New York US

AP Responsibilities include:

  1. Receiving and verifying invoices, check request and expense reports.
  2. Validating merchandise invoices and processing payment.
  3. Entering invoices into Oracle system for payment.
  4. Monitoring accounts to ensure vendor payments are timely and minimize risk of delinquency charges to the company.
  5. Preparing vendor checks for mailing.
  6. Creating and maintaining accurate and complete vendor files.
  7. Vendor relationship management – build trustworthy relationships with our vendors.
  8. Other relationship management – build a trustworthy and reliable relationship with department and store leaders to ensure timely receipt of all invoices.
  9. On-going review of the Accounts Payable aging.

AR Responsibilities include:

  1. On-going review of all Accounts Receivables Customers (maintaining and proper utilization of the Aging Report and Customer Statements)
  2. Cash application of payments.  Prepare bank deposits and ensure cash application into the Pitico Oracle systems.
  3. On-going communication (by phone, fax and email) with customers to facilitate collection of balances.
  4. Work with customers to resolve all financial issues and set payment schedules in accordance with company policy.
  5. Ensure credit terms are adhered to.
  6. Reconciliation of customer accounts.
  7. Monitor customer accounts for non-payment, delayed payments, and other irregularities.
  8. Create and maintain up to date and complete customer files.
  9. Resolve chargeback(s) and credits within acceptable timeframes, as given by the CFO.  Work productively with Sales, Logistics and Marketing, as necessary.

Experience and Key Competencies: