Administrative Assistant (Bilingual a Plus) Job in Atlanta 30339, Georgia Us

          Family Ties, Inc.

       “Helping Families Stay Together"

 

Job Title:           Administrative Assistant (Bilingual a Plus) 

Reports to:         Director of Operations                                 

 

 

 

Definition:

Working under the supervision of the Operations Director, the Administrative Assistant serves as the front office personnel and manages assigned office management duties.

 

 Essential Duties and Responsibilities

·         Oversee all aspects of general office coordination

·         Maintain confidentiality in all aspects of client, staff and agency information

·         Interact with clients, vendors and visitors

·         Answer telephones and transfer to appropriate staff member

·         Open, sort and distribute incoming correspondence, including faxes and email in a timely fashion

·         Sign for and distribute UPS/FedEx or similarly delivered packages

·         Prepare responses to correspondence containing routine inquiries

·         Perform general clerical duties to include, but not limited to, uploading documents, copying, faxing, mailing and filing.

·         File and retrieve organizational documents, records and reports

·         Create and modify documents such as reports, memos, letters and data population using Microsoft Word and Excel

·         May conduct research, compile data and prepare documents for Executive Director and/or Management Staff

·         Set up and coordinate meetings and conferences

·         Proactively collect and maintain inventory of office equipment and supplies

·         Proactively research, price and purchase office furniture,equipment and supplies when needed

·         Arrange for the repair and maintenance of all office equipment

·         Support staff in assigned project-based work

·         May supervise volunteers and other support personnel

·         Assists in agency sponsored special events

·         Assist with overall maintenance of the office

·         Other duties as assigned by Director of Operations

 

Knowledge, Skills and Abilities:

·         Bilingual language abilities is a plus

·         Must be proficient and skilled in Microsoft office software products

·         Possess good writing, analytical and problem-solving skills

·         Knowledge of principles and practices of organization, planning, records management and general administration

·         Ability to demonstrate strong time-management and proactive skills

·         Ability to communicate effectively

·         Ability to operate standard office equipment, including but not limited to, computers, telephone systems, calculators, copiers and facsimile machines

·         Ability to follow oral and written instructions effectively

Minimum Qualifications:

·         At least three (3) years experience in general office responsibilities and procedures

·         Must have advanced computer skills and knowledge

·         Knowledge of principles and practices of basic office management and organization

·         Ability to work well either alone or as part of a team

Family Ties, Inc. is an equal opportunity employer. We are committed to a policy of providing opportunities to people regardless of economic or social status and will not discriminate on the basis of race, color, ethnic origin, national origin, creed, religion, political belief, sex, sexual orientation, marital status, age, veteran status, or physical or mental disability


Special Notes:  

All applicants must complete an employment application,  pass a background check and provide references.

Important Message Below:

 Please go to www.FamilyTiesInc.com - click Employment and Apply for the above position. To be considered for employment you MUST apply via the agency's website.