Administrative Assistant II Job in Omaha 68108, Nebraska Us

We're Siemens, a global innovation company helping the needs of businesses, communities and employees right here in the US. From improving security at airports, to helping healthcare professionals make more accurate diagnoses of the heart, to reducing delivery time for forwarded mail and beyond, we're achieving the unexpected all because of our employees. Which is why we offer a work culture where ideas are free to fly, diversity programs that capture the strengths of thought rather than ethnicity, and mentoring and training programs that can take careers to new heights. And that's pretty inspiring.

Because when you and 70,000 diverse minds innovate together, you can change the world. Imagine that.

automation control • building technologies • energy power • financial services • hearing solutions
industrial solutions • information communication • lighting • medical solutions • transportation • water technologies

Siemens is an equal opportunity employer encouraging diversity in the workplace.

Administrative Assistant II


Company: Siemens Infrastructure and Cities

Division: SII - Building Technologies

Location: NE - Omaha

Req ID: 107505

Position Title: Administrative Assistant II

Experience Level: Senior Level

Education Required: High School Diploma

Travel Required: Yes

Company Description:
The newly-created Siemens Infrastructure and Cities (IC) Sector is focused on providing answers that last for America’s aging urban infrastructure. IC will offer solutions to make cities of all sizes more sustainable and competitive, turning them into the places where both people and businesses can thrive. Siemens’ portfolio for intelligent infrastructure solutions includes complete traffic and transportation systems, intelligent logistics, efficient energy supply, and environmentally compatible building technologies. Siemens also provides ways to modernize the way power is transmitted and distributed to enhance the smart consumption of electricity. The Infrastructure and Cities Sector is comprised of five divisions: Building Technologies, Low and Medium Voltage, Mobility and Logistics, Rail Systems and Smart Grid. Siemens is an Equal Opportunity Employer encouraging diversity in the workplace.

Job Description:
Under limited supervision, provides general administrative/secretarial support to a department or group of professionals. Requires regular use of business vocabulary and a detailed knowledge of company operations, organizational procedures and personnel. Makes independent decisions regarding planning, organizing and scheduling of work within established guidelines. May handle confidential materials and matters.

Prepares and types drafts, articles, reports, proposals, charts, and a variety of routine correspondence using appropriate PC-based software packages for word processing, presentation, database and spreadsheet applications. Proofreads and edits drafts and final materials for appropriate and consistent format. Corrects punctuation, spelling and grammar. Compiles and analyzes information for inclusion in reports or presentation materials, prepares charts, graphs, and tables as necessary. Receives and responds to routine correspondence following established procedures with management review. Receives, screens, and routes incoming telephone calls, furnishes information when possible, and conveys messages to appropriate personnel; place calls, receive visitors, arrange appointments and maintain a calendar. Administers department record keeping system and/or maintain various department records files in accordance with company policies and procedures. Reviews requests for information and determines the appropriateness of release. Carries out special projects and assignments as requested; compiles, analyzes, and prepares data for administrative reports and presentations. Schedules conferences, meetings and appointments; notifies attendees and makes necessary arrangements. Arrange and confirm travel reservations selecting an economical and time efficient mode of transportation and lodging. Receives and distributes incoming mail, assemble correspondence for mailing, receive and transmit material using fax machine and collating and assembling documents. Monitors inventory levels of office and departmental supplies, initiate purchase orders as necessary to maintain proper inventory or meet department office supply needs.

High School degree or equivalent required. Vocational training or some college preferred. A minimum of 3-5 years of secretarial and administrative experience. Strong PC skills using software packages for word processing, presentations, spreadsheet, and databases required for data analysis, report generation, presentations and general correspondence. Requires the ability to exercise independent judgment and basic reasoning skills.

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