Administrative Assistant Job in San Francisco 94111, California US

Prologis, an SP 500 company, is the leading global provider of distribution facilities and logistics services owned, managed and under development in key logistics corridors throughout North America, Europe and Asia.

Prologis, Inc. is seeking an Administrative Assistant in our in our Global Environmental Engineering and Sustainability department at our global headquarters in San Francisco, California.  Our office is located at Pier 1 Bay 1. 

Major Responsibilities:

Ø  Represent Prologis in a positive and effective manner, exhibiting behavior consistent with the company’s values.

Ø  Draft / type / copy correspondence, memoranda, and other materials as needed for external or internal distribution.

Ø  Work closely with Environmental Engineering and Sustainability Teams to ensure timely and accurate workflow.

Ø  Fax (pickup incoming, prepare/send outgoing), mail (open, distribute, prepare outgoing and mass mailing), scan and copy reports and documents.

Ø  Receive environmental packages and documents, prepare packages and track them through the system.

Ø  Organization, maintenance and filing of environmental documents and applicable due diligence materials.  File archiving and retrievals.

Ø  Handle all scheduling, expense reimbursement and travel arrangement for Managers.

Ø  Coordination of meetings and events.  This includes conference room booking and set-up, ordering lunch, setting up conference calls, preparing handouts and/or other materials.

Ø  Address special project / ad-hoc needs of Environmental Engineering and Sustainability Department (including department events, planning / meetings).

Ø  Assist other Teams as needed based upon availability.

Ø  Maintain and update contact database (i.e. addresses, mail codes, etc…) and develop knowledge and assist in the management of key business relationships.

 

Requirements:

Ø  Enthusiastic, positive attitude, good team player and customer service oriented.

Ø  Ability to work well under pressure independently without the need for constant supervision.

Ø  Excellent written and verbal communication skills.

Ø  Computer proficiency:  MS Word, MS Excel, MS Outlook, and MS PowerPoint.

Ø  Detail oriented with strong organizational skills.

Ø  Ability to interact with co-workers and other divisions in a respectful and professional manner.

Ø  Ability to interact with external parties.

Ø  Good sense of humor.

 

All job offers are contingent upon successful completion of drug screen and background verification.

Please apply online through Monster using the following link –


http://jobview.monster.com/Administrative-Assistant-Job-San-Francisco-CA-108085763.aspx

Prologis is an Equal Opportunity/Affirmative Action Employer