Administrative Assistant (Legal)
Company overview
Nomura is a leading financial services group and the preeminent Asian-based investment bank with worldwide reach. Nomura provides a broad range of innovative solutions tailored to the specific requirements of individual, institutional, corporate and government clients through an international network in over 30 countries. Based in Tokyo and with regional headquarters in Hong Kong, London, and New York, Nomura employs over 27,000 staff worldwide. Nomura’s unique understanding of Asia enables the company to make a difference for clients through three business divisions: retail, asset management, and wholesale (global markets and investment banking).
Department overview:
DCML are a team of 6 lawyers/legal professionals (plus administrative support) located within the Legal / Compliance Department. The team provides legal advice and execution support to the Global Finance, the Debt Capital Markets and the IBD businesses, principally in EMEA and Japan. DCML also works with Nomura offices in Hong Kong, Singapore, Sydney and occasionally New York. The team’s role encompasses transaction management, acting as a hub for discussion/negotiation between the various parties including the business and operations teams within Nomura, our clients, law firms, fiscal agents and other banks.
Role description:
This role will support the Debt Capital Markets Legal team.
Key objectives critical to success:
- Log Trades for the DCML Team (this involves being the first contact for all trades be it Tokyo, London, HK etc, passing to Team Manager for allocation. Responsible for logging the trades on the companies system and making sure each team member is given the correct trade)
- Log EMTN/ECP Programmes for the DCML (this involves being the first contact for all updates on EMTN/ECP Programmes passing to Team Manager for allocation, informing the contact who will be doing this update for Nomura, logging on our companies system records)
- Main contact for locating Programme documents (Dealogic) and general assistance
- Preparing and executing legal documents
- Filing emails (responsible for making sure all emails are filed in the corresponding email file and all attachments are file in the correct files)
- Ensuring document are made readily available on Sharepoint
- Update the Capital Markets Legal and Financing intranet page
- Invoice Management
- Arrange business travel
- Monitoring due diligence call attendance
- Liaising with the business and other Legal and Compliance Teams
- Photocopying/ Scanning/ Courier/ Post/ Archiving/ Answering the telephone/ Stationery orders/ Record Holiday/ Weekly allocations/ Booking meetings/ Diary management
Skills, experience, qualifications and knowledge required
- Strong oral and written communication skills
- Strong inter-personal and organisational skills
- Superior time management skills
Right to Work
The UK Government have taken steps to reduce net migration to the UK by limiting the number of overseas workers from outside the EEA coming to the UK for employment. Please note that whilst we are able to consider applications from overseas workers from outside the EEA (who require a Tier 2 (General) visa) we can only employ them if we can provide evidence that there are no other suitable candidates for this vacancy from inside the EEA.
Please contact us if you are visiting our offices and require any form of personal assistance or physical adaptations to be provided for your appointment. A member of staff will be happy to help.
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