Associate, Facilities & Administration Manager (Corporate & General Services) recruitment
RESPONSIBILITIES
Technical
• Perform assessment on M E systems to ensure system health, operational performance and safety;
• Continually review and manage the preventive and corrective maintenance of facilities by term contractors to achieve optimum availability at minimal cost;
• Prepare project specifications and manage contract agreements for out-sourced services related to upgrading and rectification works;
• Conduct performance reviews of Term Contractors to ensure optimal return at reduced costs and to keep current proper agreements and records.
Administration
• Deliver effective management on system administration control, security access, sensitive documents and records in compliance with regulatory and audit requirements and execute directives on global purchases with integrity;
• Actively analyze progress updates, identify potential gaps and propose solutions with team members on offsite document storage, video conferences, mailroom, reception and company events;
• Continually review operational systems, processes and policies to improve management decision-making, reporting, information flow, planning and cost-savings;
• Keep current a summary of ancillary services on education and housing for expatriate staff to facilitate smooth assimilation;
• Be vigilant on verification of claims and invoices and keep sound records of projects and budgets.
REQUIREMENTS
• Diploma/tertiary education in engineering, facilities or estate management;
• At least two years hands on experience in M E, with strong experience in security, preferably in commercial buildings;
• Good administrative experience is a pre-requisite
• Working knowledge of regulatory requirements;
• Meticulous, able to multi-task and eager to learn;
• Strong team player with initiative, good communication and interpersonal skills;
• Proficient in MS Office applications.