BILLING ASSISTANT
Key responsibilities
Billing
· Raising billing guides, draft bills and finalising bills on Elite
· Ensure bills are sent out and filed promptly
· Using Elite to make general matter, invoice or credit note inquiries
· Dealing with billing related queries on Elite
· Provide accurate advice on billing queries, procedures
· Ensuring that the agreed service levels are met
· Close liaison with partners and lawyers and focal point for queries
· Running reports in Elite Enterprise
Collection
· Ensure invoice debts are collected in a timely manner
· Hold regular meetings with partners and clients to ensure all relevant debts are chased as necessary
· Following up overdue invoices by telephone, email and letter within agreed time scales
· Prepare bank letters to transfer funds from clients accounts ( to be used to pay invoices )
· Prepare SOA for payments made out of clients accounts
· Maintaining accurate notes on the aged debtors ledgers (until ARCS is made available to the region) which is used to keep a record of outstanding invoices and may be used to manage the scheduling of payment chasing
Others
· Process payments of settlement funds / property payments for clients ( where applicable)
· Process petty cash entries (if applicable)
· Undertake ad hoc responsibilities as required by line manager
Candidate Profile
The ideal candidate will:
· be educated to at least high school level; accounting qualifications desirable
· have 3-4 years of experience working in a similar role within a law firm or other professional services environment; experience working on Elite essential
· have excellent attention to detail with a high level of accuracy
· have excellent interpersonal skills, with the ability to deal with all levels of staff (particularly at Partner level have strong time management skills with the ability to prioritise key tasks
· be a team player with the flexibility to work additional hours at month end if required
· have intermediate MS Office skills (Excel and Word in particular)
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