BILLING ASSISTANT

 

Key responsibilities

 

Billing

·          Raising billing guides, draft bills and finalising bills on Elite

·          Ensure bills are sent out and filed promptly

·          Using Elite to make general matter, invoice or credit note inquiries

·          Dealing with billing related queries on Elite

·          Provide accurate advice on billing queries, procedures

·          Ensuring that the agreed service levels are met

·          Close liaison with partners and lawyers and focal point for queries

·          Running reports in Elite Enterprise

Collection

·          Ensure invoice debts are collected in a timely manner

·          Hold regular meetings with partners and clients to ensure all relevant debts are chased as necessary

·          Following up overdue invoices by telephone, email and letter within agreed time scales

·          Prepare bank letters to transfer funds from clients accounts ( to be used to pay invoices )

·          Prepare SOA for payments made out of clients accounts

·          Maintaining accurate notes on the aged debtors ledgers (until ARCS is made available to the region) which is used to keep a record of outstanding invoices and may be used to manage the scheduling of payment chasing

Others

·          Process payments of settlement funds / property payments for clients ( where applicable)

·          Process petty cash entries (if applicable)

·          Undertake ad hoc responsibilities as required by line manager

 

Candidate Profile

 

The ideal candidate will:

·          be educated to at least high school level; accounting qualifications desirable

·          have 3-4 years of experience working in a similar role within a law firm or other professional services environment; experience working on Elite essential

·          have excellent attention to detail with a high level of accuracy

·          have excellent interpersonal skills, with the ability to deal with all levels of staff (particularly at Partner level have strong time management skills with the ability to prioritise key tasks

·          be a team player with the flexibility to work additional hours at month end if required

·          have intermediate MS Office skills (Excel and Word in particular)

 

May 15, 2013 • Tags:  • Posted in: Financial

Leave a Reply

You must be logged in to post a comment.