Commercial Business Manager
My client a leading integrated property management firm are currently seeking to recruit a Finance Officer for their busy finance function.
This role is reporting into the Commercial Finance Manager with the purpose of maintaining and developing financial systems to support the Hard Facilities Management function to a number of Hospitals. Ensuring both contractual integrity and financial control at all times. The role is to also ensure that all invoices are processed in a timely manner and that all outstanding debt is kept to an absolute minimum.
· Maintain and develop financial systems inclusive of administrative and personnel systems, i.e. Ordering, Invoicing, Debt Reconciliation, Staff Annual Leave and Wages.
· Provide monthly reconciliations, PL forecasts against the contract performance.
· Reconcile sub-contractor invoices and payments as and when they arise.
· Preparation and submission of monthly project billing and variations to the Client.
· To monitor the performance of the finance systems and implement improvement as and when agreed with the Commercial Finance Manager.
· Produce system reports on a regular basis and bespoke reports on request.
· Provide document control for all records and data in line with SFS Financial Instructions.
· Support the administrative functions as and when required.
· Ensure full compliance, inclusive of all contractual Obligations/Instructions.
· Process all orders/invoices to ensure prompt delivery of services and payments.
· Progress all sub-contractor orders and invoices promptly to ensure compliance with service delivery and contract performance.
· Check invoices against orders, worksheets, Planned Preventative Maintenance (PPM) and processing sub-contractor payment certificates.
· Track all Works in progress to ensure all committed expenditures are charged onto the Client where appropriate.
· Produce local budgetary reports detailing expenditure in month, cumulative costs and variation against budget.
· Provide feedback to Managers and Officers on all aspects of the Financial Performance of the contract. E.g. sub-contractor costing, overtime costs, stores expenditure etc
· Dealing with telephone enquiries from wards, departments, suppliers, contractors and representatives etc, and redirecting to Estates Officers if necessary.
· Keep records, process paperwork associated with ordering process, maintain PPM files, filing or orders and advice notes.
· Be flexible in your approach to the changing demands of the day-to-day service. i.e. Inspections, testing, working hours, shift patterns and emergencies etc.
· Undertake from time to time additional training to reinforce/expand qualifications and expertise to enhance the financial function/service.
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