Compliance Assistant
Key Responsibilities:
- Diary management for London-based Compliance group members
- Arranging meetings - booking rooms, conference calls, refreshments
- Printing and distributing working/meeting papers
- Coordinating and managing travel plans – booking flights, hotels and obtaining visas
- Answering calls when compliance team members are away from their desks, fielding external and internal queries and referring them to relevant personnel
- Preparing expenses and liaising with the Accounts Department
- Providing assistance to new Compliance Group joiners and leavers, coordinating with premises and IT
- Stationary ordering
- Distributing post
- Assisting with the gathering and preparation of documents and data necessary for regulatory submissions and internal compliance reviews, including conducting follow up when documents are not received on time
- Assisting with the clean-up, organisation and maintenance of the Compliance Group shared drive
- Proof reading/formatting internal reports, Compliance Group procedures manuals and material prepared for submission to regulators
- Preparing and formatting slides for PowerPoint presentations
- Ad hoc projects related to special reviews and compliance audits, including research on Fitch's website and information gathering from Fitch’s internal applications
- Assisting with the Fitch Annual Certification – conducting follow up and resetting passwords
- Following up with HR on new joiners across Fitch offices in EMEA/Asia as necessary to facilitate the employee on-boarding process in these regions
Qualifications and experience:
The position would suit a professional and dynamic individual who has experience of working as an Administrative Assistant within a compliance, internal audit or legal group.
You will learn about all aspects of Fitch's business, and will interact will Fitch personnel at all levels. You must be well organised, be able to demonstrate good time management, work very well as part of a team but be able to work independently, have extremely strong drafting and communication skills – with excellent written English – and pay great attention to detail. You must be familiar with MS Office packages, including Word, Excel and PowerPoint, as well as Lotus Notes.
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