Compliance Officer, Hong Kong
Key Accountabilities and Scope
The incumbent will report regularly to the Global Head of Compliance in London and responsibilities include the following:
Keep abreast of new regulatory requirements published by HK Stock Exchange (HKSE) and SFC as well as update the compliance manual / policy and design internal controls in response to these changes
Ensure compliance with all relevant rules and regulations published by HKSE and SFC, including the Securities and Futures Ordinance (SFO)
- Formulate, monitor and implement various compliance policies, including:
- Staff trading/dealing policy
- document retention policy
- client on-boarding / account opening / know your client (KYC) policy
- anti-money laundering (AML) policy
- business contingency plan
- dealing with price sensitive information policy
- order recording policy
- policy on Code of conducts / Ethics
- soft commission policy
Handle all licensing-related matters
- Apply and maintain the company license
- Apply and maintain the licenses of Responsible Officer (RO) and Licensing Representative (LR)
- Keep track the continuous professional training (CPT) hour for each RO and LR
- Apply new license for new regulated activity or newly hired personnel
- Submit form to SFC to notify changes if any
- Monitor licensing conditions
Monitor and submit Company’s financial information to SFC (filing according to Financial Resource Rule)(i.e. FRR filing on liquid capital) on a monthly basis
Arrange and coordinate the Company level audit
Conduct compliance training for employees
Function as a Company Secretary to:
- Prepare the board minutes / resolution
- Handle changes to authorized signatories
- File annual return to Company Register
- Maintain register of director
- File changes to Company Register
Act as first contact point for Regulator and Exchange (SFC and HKSE)
Handle queries / complaints raised by HKSE / SFC / public
Fill in regular questionnaire sent by regulator / government authority
Prepare for SFC on-site inspection
Handle ad hoc compliance projects
Provide advisory support to product development team (for new product launch) /portfolio manager / research analyst / trader from compliance perspective
If the company intends to launch ETF with other features, the Company may also be required to:
- submit Substantial shareholder filing (i.e. Disclosure of Interest)
- submit Takeover code filing
- submit Future reportable limit filing
- formulate collateral policy and monitor collateral level for swap based ETF
Product specific
Update ETF prospectus and Product KFS (i.e. KIIDS) in accordance with rules and regulations published by the SFC and HKSE
Draft the circular / announcement / notice for disclosable events or triggering events as defined by the SFC
Review and maintain the contents of ETF website (including the NAV information) in order to comply with SFC requirements
Notify SFC / HKSE for suspension of trading (if any)
Review marketing materials, including printed advertisement, flyer, fact sheet, presentation slides, interview script, webpage, etc.
Prepare and submit ETF unit holding movement report to HKSE on a monthly basis
File annual / semi-annual report
- Discuss the audit scope with auditor
- Provide information as requested by the auditor
- Negotiate audit fee
- Handle audit issue
- Review the disclosure of annual /semi-annual report in order to comply with SFC requirements
Prepare and review the Chinese translation for
- Prospectus and Product KFS
- Circular, announcement and notice
- Marketing materials
- Website
Perform due diligence / monitor the counterparty risk on
- Authorized Participants
- Custodian
- Distributor
- All other counterparties
Risk Management Function
- Maintain and monitor risk management policy
- Monitor the investment restrictions / mandate as set out in the SFC’s Code and prospectus
- Monitor pre-trade and post-trade monitoring
- Maintain restricted list (if necessary)
- Investigate and handle breaches and provide analysis/recommend solutions
- Report the pricing error (if any) to SFC and implement remedial actions
Additional requirements
- Must be resident in Hong Kong with no work visa required
- Must be fluent in English and Cantonese
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