Corporate Procurement Officer
Role Overview
The EBRD procures goods, works and services, to the amount of approximately £40 million per year, in support of its Headquarters operations in London and its approximately 30 overseas Resident Offices (ROs). The procurement undertaken includes such items as office equipment and supplies, vehicles, lease of equipment and facilities, computer hardware and support services, catering and security services, Human Resources services, printing, cleaning, maintenance, construction and travel services.
The Corporate Procurement Unit (CPU) supports and advises user client departments in achieving value for money through the development and implementation of cost effective acquisition strategies, ensuring compliance with the Bank's Corporate Procurement Policy and Procedures and applicable guidelines, carrying out oversight over delegated responsibilities of User Departments.
This is a good opportunity for a junior procurement professional to join an experienced team. Mentoring and training will be provided as required. The post reports to the Head of CPU.
Key Responsibilities and Deliverables
The Corporate Procurement Officer handles procurement processes and contracts for goods, works and services, and provides advice and assistance to user departments and represents CPU.
Main responsibilities
- Plan specific short- and long-term Corporate Procurement objectives in order to improve service to user departments and reduce costs;
- Working closely with CPU Managers consolidate demand and implement procurement strategies to manage such demands;
- Draft and issue tenders as prescribed within the Corporate Procurement Policies and Procedures (CPPP for goods, works and services of the Bank);
- Coordinate and manage tender processes and evaluation panels for projects in accordance with the CPPP;
- Produce Tender Evaluation reports;
- Prepare Corporate Procurement Review Committee submissions for review by the Head of CPU;
- Assist with Post Tender Negotiations;
- Draft and issue contracts for review by the Head of CPU and signature by the Head of CPU;
- Carry out contract administration in a timely manner, working closely with internal clients to support the contractual relationships with suppliers, for example with contract extensions and amendments, dispute resolutions and changes to terms and conditions;
- Promote cost efficiencies and pursue areas of cost saving and cost avoidance through negotiations with suppliers;
- Ad hoc duties as required
Policy Implementation
Ensure that the CPPPs are adhered to by acting in a close advisory role to user departments. Provide guidance to the Corporate Procurement staff on the interpretation and application of the CPPPs;
Monitoring
- Assist internal clients with the implementation of results-based contract and service level agreement models in contract places by the Bank, where applicable;
- Provide assistance and support to staff in regional offices on corporate procurement matters and advise on policies and procedures relating to the disposal of fixed assets;
- Conduct periodic monitoring of proper use of contracts by user departments as per delegated authority granted to ensure that there is compliance with policy, correct use of processes and rules are respected to avoid application of proper procedures or competition. Conduct oversight through IT systems and by verifying written records kept by user departments;
This job description is not limited to the responsibilities listed and the incumbent may be required to perform other relevant duties as required by business needs.
Essential Skills, Experience Qualifications
- At least two / three years' procurement experience;
- Ability to devise, plan, communicate and implement complex competitive tendering and contract processes for goods, works and services, combining strategic and operational thinking;
- Excellent interpersonal, communication skills and persuasiveness in present, negotiating and resolving issues, both orally and in writing;
- Ability to identify key and complex issues and take initiative to deal with them in a professional manner and to provide guidance;
- Good writing skills and drafting ability; excellent level of English both written and spoken;
- Computer literate: SAP, Window XP, Outlook, Word and Excel;
- Ability to conduct research, analysis and synthesise procurement information, interpret data, retrieve information from internal administrative systems such as SAP;
- Ability to work independently and prioritise;
- Attention to detail, accuracy and ability to work to very tight deadlines.
Competencies Personal Attributes
- Strong impact and influencing skills to be able to deal with end user/clients department;
- Reliable, flexible and professional approach;
- Change management skills to help develop the Bank's Corporate Procurement function;
- Professional attitude in querying the current practice and suggesting improvements;
- Client orientated, whilst at the same time retaining a degree of independence and integrity to ensure that the Bank's Corporate Procurement Policy and Procedures are adhered to;
- Enthusiastic and self-motivated with good management skills;
- Ability to work efficiently and effectively as part of a small team, as well as at an individual level;
- Ability to communicate with assurance and assertiveness at all levels, varying style as appropriate;
- Ability to operate well under pressure and deal with difficult working environments;
- Team play with diplomacy, tact and a 'can do' attitude, willingness to share the Unit's work load, helping and coaching colleagues as appropriate; and
- Willingness to learn new skills and develop a clear career path within procurement.
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