Custody & Fund Accounting Manager, Officer recruitment

Specific Duties:

Leadership and Management

• Lead and motivate staff, particularly direct reports
• Set and maintain standards of personal and professional performance/behaviour; ensuring adherence to company policies and procedures.
• Promote and implement training and development activities for individuals and the team.
• Provide coaching, guidance and support to staff on technical, professional and client issues.
• Develop and communicate a clear picture of business goals and approaches to business, based on a clear understanding of client requirements.
• Agree objectives for Direct Reports annually and keep up to date on the PPR system during the year.
• Monitor and appraise the performance of Direct Reports – providing regular formal and informal feedback ensuring the PPR system is updated within corporate deadlines.
• Provide objective feedback on the performance of Fund Accountants during each appraisal cycle and for internal job applications.
• Assist with recruitment of new staff.
• Deputise for the Accounts Manager when required

Daily Pricing
• Take responsibility for the quality of service to assigned clients.
• Perform and/or monitor quality and internal controls for all team deliverables.
• Plan and manage the production process and the effective utilisation of resources with the support of the Manager.
• Identify issues and problems in service delivery and take remedial action, keeping the Manager informed.
• Ensure that status reports (KPIs) are produced and despatched to clients as required.
• Review corporate documentation on processes, procedures and controls and evaluate the continuing effectiveness of these and related  systems, initiating remedial action as necessary. Ensure documentation exists for any client-specific procedures.
• Monitor errors and potential breaches; complete relevant documentation and ensure training needs are identified and relevant training is carried out.
• Ensure adherence to Company and Departmental policies and procedures.
• Manage absences, time keeping and holiday/cover arrangements within the teams.
• Ensure contingency plans exist for the work of the team and contribute to the CFS Business Continuity Plans and tests.
• Participate in the development, testing and implementation of new systems and products.
• Assist with planning and management of all relevant project work.
• Undertake, where necessary, the role of the Senior Associate

Accounting
• Produce accounts XD timetables and ensure circulation amongst all parties
• Manage the XD process and monitor the progress of all associate levels through the use of deliverables tracker
• Provide daily / weekly MI to AVP which clearly identifies the progress of the team
• Perform secondary high level reviews of all accounts files
• Take responsibility for proofing all SORP financial statements and ensuring arithmetical and disclosure accuracy
• Establish and maintain good working relationships with clients and third parties, communicating effectively through formalised reporting
• Ensure effective logging and resolution of enquiries within agreed timescales

Manage Relationships
• Maintain close contact with the Manager, briefing him/her on all issues and problems both actual and potential.
• Develop and maintain good relationships with relevant colleagues and contacts in client organisations.
• Act as focal point for contacts and meetings with other departments and external contacts such as custodians, trustees, investment managers, auditors etc, providing technical expertise on the service provided
• Participate in Service Reviews and ad hoc client meetings.
• Act as a source of technical expertise on State Street systems.
• Provide training on systems for clients and staff as necessary

Communication
• Provide regular formal and informal briefings on Company, department and team issues.
• Establish and maintain good working relationships with clients, third parties and colleagues, communicating effectively through formalised reporting and ad hoc liaison. 
• Ensure effective logging and resolution of enquiries and liaise with appropriate parties to resolve/ escalate queries / problems within agreed timescales.
• Ensure the line manager and others, as appropriate, are kept aware of all issues/problems/queries/work in progress that may impact upon the quality of service being given.

Self Management/Personal Development
• Manage own time and activities effectively setting an example through good housekeeping and time management
• Take responsibility for personal development and training.
• Actively participate in the objectives and appraisal processes by completing a self-evaluation and suggesting appropriate development to ensure own effectiveness in a changing business context.

Qualifications  Skills

• End to end understanding of fund administration including accounting and pricing

• Completion and review of financial statements (SORP) for all funds

• Demonstrate full understanding of accounting and taxation regulations and SORP for collective funds including currently impacting changes

• Ability to manage day to day workflow of senior and fund accountants

• Professional accountancy qualification preferred or studying toward CA/ACCA/CIMA

• Accounting or Business Degree

• At least 4 Highers (including A/B grade in Higher mathematics) or equivalent

To apply to this position, follow the "apply now" link. To locate this position in our application page, please use the KEYWORD search functionality and insert either the State Street Job ID or the Location. State Street Job ID: 58920