Document Management Job in Edmonton, Alberta Canada
Description:
Design Group is currently recruiting for a site Document Management Clerk for Hanna, Alberta.
Scope:
The Document Control staff support the project in the areas of Records Management, Engineering Documents, FCR/FCN/NCR/ITP, issuance of client documents, vendor and turnover documentation, closeout and archiving of project records.
As part of the Document Control Team you will work under the direction of the Document Management Supervisor and Project Field Engineer (PFE) to plan, control, and carry out records management activities for the project at the jobsite location.
Requirements:
- Experience in dealing with Construction Documentation, Engineering Drawings, Drawing Control, or have Records Management Experience
- Ability to work within a team environment with minimal supervision
- Ability to establish priorities in a multi-tasked environment
- Assures highest possible qualities standards
- Ability to work overtime on an as needed basis
- Communicate clearly, both verbal and written
Position Duties/Responsibilities:
§ Utilizes the standard Electronic Document Management Systems (EDMS), to register, log/track, process, control, distribute, transmit, monitor, turnover and archive jobsite generated documents (construction, engineering, contractor, client, and supplier drawings and procedures)
§ Responsible for transmittal generation, file maintenance, document retrieval for project use and turnover to client; distribute to project, client, and contractors
§ Uses current standard software applications (e.g. Word, Excel) to generate correspondence, transmittals, reports
- Maintain an awareness of document handling techniques and be responsible for adherence to the document control procedures
- Perform quality checks to ensure each document conforms to standards prior to processing; routine quality checks on all outgoing documentation
- Respond to internal and external drawing and document requests
§ Identifies the product / package / document and assesses current priorities
§ Responsible for maintaining electronic and hardcopy filing system including data entry of records in EDMS
§ Prepare and process documents for scanning / archiving / printing / copying through internal or external services
§ Responsible for ensuring proper turnover of project documentation
§ Provides technical guidance to jobsite personnel in use of document management automated tools
§ Perform other document control duties as required on an as needed basis
Qualifications:
- 5-6 year of relevant experience in managing records within an Electronic Document Management System (EDMS) in an EPC or oil/gas related industry
- Working knowledge of project documentation and engineering terminology
- Must have strong written, verbal and interpersonal skills
- Self starter and be able to work independently as well as a team
- Minimum Grade 12 or equivalent
- Construction Document control experience is an asset
- Intermediate to advanced computer skills with experience in EDMS, Word, Windows 2000, MS Access, and Excel
Interested candidates should submit their MS Word format resume to Taryn Gantar at tgantar@dg.ca for consideration.
We thank all candidates for their interest; however, only those candidates chosen for further review will be contacted. All other resumes will be retained for future consideration. Please check out Design Groups Staffings website at www.dg.ca. We have a list of job postings, to help find the right opportunity for you.
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