EXECUTIVE ASSISTANT

EXECUTIVE ASSISTANT - CORPORATE

Ross Stores, Inc. is an SP 500, Fortune 500 and Nasdaq 100 (ROST) company headquartered in Pleasanton, California, with fiscal 2011 revenues of $8.6 billion. The Company operates Ross Dress for Less® ("Ross"), the largest off-price apparel and home fashion chain in the United States with 1,037 locations in 29 states, the District of Columbia and Guam. Ross offers first-quality, in-season, name brand and designer apparel, accessories, footwear and home fashions for the entire family at everyday savings of 20% to 60% off department and specialty store regular prices. The Company also operates 88 dd's DISCOUNTS® in seven states that feature a more moderately-priced assortment of first-quality, in-season, name brand apparel, accessories, footwear and home fashions for the entire family at everyday savings of 20% to 70% off moderate department and discount store regular prices. Additional information is available at www.rossstores.com . GENERAL PURPOSE: To provide varied and complex administrative assistance and project support to the GSVP CFO and possibly one additional executive in the department. ESSENTIAL FUNCTIONS: - Exercise independent judgment and personal initiative in performing responsible and difficult technical, specialized, and complex administrative and secretarial work of a confidential nature. Take appropriate authorized action in the absence of the GSVP CFO, to ensure that matters requiring attention are referred to and handled in a manner to minimize the effect of his/her absence. Act as liaison between other executives and staff in matters involving his/her office, including meetings, documentation, and activities requiring authorized action. - Manage the GSVP CFO schedule and calendar; arrange meetings, conference calls and appointments. - Receive and screen communications to the GSVP CFO, including telephone calls, voicemail and e-mail messages, record messages or and provide assistance using independent judgment to determine those requiring priority attention; channel and facilitate communication from customers and associates and redirect callers to appropriate department/field representative for resolution/assistance (investor inquiries customer complaints, employee inquiries and complaints, vendors inquiries, inquiries regarding legal requests). - Receive and distribute incoming mail; review and evaluate mail to identify those items requiring priority attention. Prepare for GSVP CFO review. Log and route communications requiring action. - Produce flawless letters, reports, bulletins, memoranda and e-mail, including material of a confidential nature. Compose correspondence, reports, presentations, speeches, organization charts, rough drafts, transcription machine tapes or verbal instructions. - Coordinate travel, including ground transportation, hotel accommodations, itinerary planning, meeting coordination, and ensure office requirements and facilities at destination are arranged, if required. Prepare and process expense reports. Coordinate off-site meetings (arrange for meeting facilities, caterers, meals, materials, transportation and equipment). - Participate in the Company's Charitable Giving Committee. Receive and process charitable donation requests. - Maintain a variety of complex records and files related to regulatory filings, Board of Director materials, operations and other functions, including material of a highly confidential nature (personal files, working files, personnel files and department files). Provide document services (copy, fax, distribute). - Manage personal matters and projects and other office duties as assigned. COMPETENCIES: - Adaptability - Analysis and Judgment - Communication - Customer Service - Decisiveness - Independence - Initiative - Teamwork QUALIFICATIONS AND SPECIAL SKILLS REQUIRED: - Proven experience working in a high-energy, demanding, multi-tasking environment; experience providing administrative and logistical support to a top executive; experience with scheduling, travel arrangements, financial reimbursements, communicating with members of the Board of Directors, investors, senior level internal and external contacts; ability to shift priorities; superior organizational skills; advanced computer skills (Word, Excel, PowerPoint, Outlook, Visio), filing systems management, etc. - Communicate effectively with co-workers, senior level internal and external contacts and representatives of public and private organizations to exchange and convey information; maintain confidentiality of privileged information obtained in the course of work. - Organize own work, coordinating projects, setting priorities, meeting deadlines and following up on assignments with minimum direction. - Knowledge of principles and business letter writing, power point presentations and basic report preparation; English usage, grammar, spelling, punctuation and vocabulary; compose, independently or from oral instructions, correspondence, memoranda, and other reports and materials. - Knowledge of standard office administrative practices and procedures, including the use of standard office equipment. - Advanced computer skills on all computer applications related to work including word processing, power point, spread sheets, organization charts in Visio, and presentations. - Basic budgeting theories and principles; basic mathematical computations, accounting and record keeping skills. - Telephone techniques and etiquette. - Operate a keyboard at a corrected rate of 60 words per minute. - College degree preferred. SUPERVISORY RESPONSIBILITIES: None Job Requirements Report It WorkInRetail.com's Advice For your privacy and protection, when applying to a job online: Never give your social security number to a prospective employer, provide credit card or bank account information, or perform any sort of monetary transaction. Learn More By applying to a job using WorkInRetail.com you are agreeing to comply with and be subject to the WorkInRetail.com Terms and Conditions for use of our website. To use our website, you must agree with the Terms and Conditions and both meet and comply with their provisions. Sending.. This job was successfully e-mailed. An unknown error has occurred. Please try again later. E-mail this job to a friend... Or yourself! Error. Please check that the e-mails are valid. 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