Executive Assistant, Boston recruitment

The
Executive Administrative Assistant
will help support our
Fund Services
Operations Executive.
Successful candidate will possess structure, attention to detail, quality focus, high energy and flexibility to a high-paced deadline driven organization.
This individual will need to work well in a team environment, be able to represent the manager/group with professional courtesy and acumen, and deliver flawless work output.

Key Responsibilities:Manage calendar, handle meeting set up/physical logistics, conference call arrangements, and occasional special event planning.
Work effectively with other administrators and meeting participants to efficiently and effectively schedule meetings.
Be aware of conflicts and adept and keeping manager aware of updates and working around conflicts in a proactive and skilled manner.Experienced with planning travel.
Proactively manage itineraries/meeting planning based on trip guidelines and meeting partner targets from manager.
Experienced working with frequent travelers/remote site executives.Process timely and accurate TE expense reports for manager, and for direct reports (the latter plus travel of other staff on infrequent basis is shared with other administrative assistant).Management
and maintenance of confidentiality of personal information (frequent flyer travel numbers, personal travel preferences, professional contacts lists, professional contact maintenance, industry involvement preferences, etc.).Demonstrated high degree of professionalism/polish in executive interactions.Work cooperatively with other administrative assistant in group, in positive partnership to back up each other smoothly. Share and support overall group needs respective to supply ordering/inventory management, space arrangements, new hire and contractor onboarding /termination checklist arrangements, general office management.Perform routine tasks such as those related to monthly staff meeting communications/dial-ins/room set up; monthly report collection/distribution; ad hoc group directory and org chart updating upon changes in group; weekly time sheet reporting. Handle regular activities without prompting, and advise in advance with issues or delays. Provide regular status updates if work is outstanding.Master/use the various JPMC and TSS repositories and systems that apply to admin functions.

Qualifications
Professional, refined profile with expertise in administrative or related functions (min 5 yrs); experience working for senior executives (min 5 yrs) and proven ability to meet their expectations with accurate and efficient delivery.Flexibility; ability to juggle multiple tasks; strong memory, quick mind and work style, and ability to focus and conduct business with few errors/misses.Proven excellent PC skills, highly proficient in all MicroSoft Office applications and an additional flair for powerpoint presentations is a plus.Demonstrated experience with various JPMC and TSS systemsVery good verbal and written communication skills; able to generate high quality emails and messages to individuals at all levels of the organization; proactive and polished manner.Strong ownership, positive attitude and self-motivation, strong accountability.Team and service oriented; enjoys supporting a senior executive while being part of/contributing to a broader team.Exceptional experience with: calendar management, time expense management support, meeting coordination, meeting support planning.Reporting support (distribution list management, distribution process, confirmation of attendance, content verification, content approval management, etc.).
Discretion regarding sensitive topics.Coordination with other business teams.Knowledge of and adherence to all company policies and procedures.Ability to work in a matrix environment
JPMorgan Chase is an Equal Opportunity and Affirmative Action Employer, M/F/D/V