Executive Assistant – MSSB Compliance recruitment
Position Category: Legal/Compliance
Position Title: Executive Assistant - MSSB Compliance
Job Level: Executive Assistant
Location: USA - NJ - Jersey City
Education Required: Bachelors Degree
Position Description:
The MSSB Compliance Department is seeking a motivated, dependable and highly organized Executive Assistant to support the Chief Compliance Officer
Administrative Duties include:
Providing telephone coverage - answering executive phones, taking accurate messages, knowing executives' whereabouts at all times, handling urgent calls with appropriate judgment
Maintain calendars - schedule/reschedule meetings, field e-mails phone calls requesting meetings, handle meeting conflicts prioritization issues
Coordinating domestic and international business travel, preparing expense reports and arranging large group meetings
In addition to administrative functions, the executive assistant will provide project management support to manager and team of direct reports
Position is based in New Jersey but occasional travel to NYC and Westchester, NY is required
Skills Required:
Strong interpersonal, analytical and organizational skills
Ability to work independently with minimal supervision
Ability to manage sensitive, complex, confidential information
Strong knowledge of Microsoft Office (PowerPoint, Excel, Word) and administrative practices and procedures
Excellent communication and interpersonal skills
Navigating firm - interfacing with various firm departments on behalf of executives to collect information, respond to requests, obtain service, etc