Executive Assistant recruitment
UBS can offer you an environment geared towards performance, attractive career opportunities, and an open corporate culture that values and rewards the contribution of every individual.
Job Responsibilities:
- Managing extensive calendar, telephone and email activity
- Coordinating challenging travel arrangements, visas, complex itineraries
- Preparation of reports, presentations, and spreadsheets for use by the Manager. You will be expected to handle all correspondence with a high degree of independence, judgment and discretion.
- Organizing meetings, events and conference calls with Senior Management globally
- Arrange meeting rooms and video conferences
- Organizing agendas and all materials for meetings
- Maintaining contact information for key departmental staff
- Able to interact with the APAC Management team and other administrative assistants on all levels of the organization
- Assist with additional projects / Management Support as needed
Our ideal candidate should have the following requisites:
- Strong verbal and written communication skills ability to interact comfortably with individuals at all levels
- Discretion, good judgment and prioritization; strong sense of corporate responsibility;
- Proactive self-starter, ability to work alone on occasion while still being a strong team player, confidence in dealing with colleagues at all levels
- Excellent written and spoken English Chinese (Fluency in Mandarin is required for this role)
- 5+ years of Senior support experience, preferably in Financial industry
- Shorthand or speedwriting and proficient typist
- Strong pc skills including MS Word, Excel, PowerPoint and Outlook.
- Excellent follow-up skills, organization skills and ability to manage multiple tasks
It starts with you:
We can offer you an exciting, fast-paced working environment, a culture of mutual respect and teamwork and the opportunity to play a vital role in our growth. If you are attracted to joining an organization where every individual's contribution counts and where your talent will impact on our future, please apply for this position. It starts with you.
To read more about this opportunity and to submit your application, please click on the Apply for Job button. You will be redirected to the UBS career website where you can submit your CV. All applications will be reviewed and responded to by the UBS recruitment team.
Disclaimer/ Policy Statement: UBS is an equal opportunity employer. We respect and seek to empower each individual and the diverse cultures, perspectives, skills and experiences within our workforce.