Executive Assistant to Head of Financial Markets Job in New York 10036, New York US
Job Description
To provide comprehensive executive/administrative support to the Head of GM and limited support to Traders of Standard Chartered Bank, Americas. Covers multiple complex responsibilities in order to ensure smooth running of the Head's daily agenda and handling of priorities. This is a high profile role in representing the Head of GM, the banks largest income generating department in the Americas.
Key Roles Responsibilities
- Outlook: Monitor e-mails, respond on behalf of Head of GM, Americas and manage the calendar/schedule to facilitate an efficient and productive day. Work as a liaison between Head of FM and entire Americas FM Team.
- Meetings: Gather documents for meetings and trips including account plans, call reports, presentations, resumes client related materials.
- Office: Assistant in maintaining an organized office by filing, update binders with monthly meeting notes and presentations, and follow the clean desk policy.
- Travel: Book travel reservations, coordinate scheduled visit for Head of GM, coordinate meetings and prepare a comprehensive itinerary for each trip. Follow company travel policies. Review itineraries submitted to Head of GM for approval to make sure they are cost effective and follow bank policy. Document itineraries for expense report.
- Expenses: Prepare and process expense reports, review all reports before submitting for signatures and settle invoices in a timely manner to HR accounts payable.
- On board/Off board staff: Raise all IT tickets for ID creation, hardware procurement, new hires, leavers and all misc requests for the Head of GM and the Traders. Seek approval from appropriate business heads. Follow RMS's until completion in a timely manner.
- Dealing Room: Along with sales/trading staff prepare presentations (including binding) and pitch books for clients. Scan/file/fax/print/copy documents, mail items, distribute mail, handle personal correspondence, and organize conference calls. Work closely with WB Marketing on client events.
Qualifications Skills
Experience with administrative support. Proficient with MS Office.
How To Apply
You can search and view current opportunities across our organisation and apply immediately by registering or logging in to our careers website www.standardchartered.com/careers . To help speed up your application, please note the following:
- You will need to log in (or register if you are visiting our careers site for the first time) before you can apply for a specific role
- Some roles may require you to undertake an online talent assessment in addition to completing the application form (to facilitate this process it is preferable that you provide us with an email address as part of your contact information)
- We will ask you about your education, career history and skills and experience, it may be helpful to have this information to hand when completing your application
It usually takes 15 - 20 minutes to complete the application form; you can save your application at any time and return to complete it at your convenience.
Diversity Inclusion
Standard Chartered is committed to diversity and inclusion. We believe that a work environment which embraces diversity will enable us to get the best out of the broadest spectrum of people to sustain strong business performance and competitive advantage. By building an inclusive culture, each employee can develop a sense of belonging, and have the opportunity to maximise their personal potential.
Equal Opportunity Employer
Standard Chartered is an equal opportunity employer. We have a meritocratic culture where each individual employee is valued and respected for who they are as a person and for what they bring to the organisation.
