Facility Operations Administrative Assistant (Purchase Orders) Job in Fort Worth 76131, Texas US
Facility Operations Administrative Assistant (Purchase Orders)
Johnson Controls is a global diversified technology and industrial leader serving customers in more than 150 countries. Our 162,000 employees create quality products, services and solutions to optimize energy and operational efficiencies of buildings; lead-acid automotive batteries and advanced batteries for hybrid and electric vehicles; and interior systems for automobiles. Our commitment to sustainability dates back to our roots in 1885, with the invention of the first electric room thermostat. Through our growth strategies and by increasing market share we are committed to delivering value to shareholders and making our customers successful. In 2011, Corporate Responsibility Magazine recognized Johnson Controls as the #1 company in its annual "100 Best Corporate Citizens" list. For additional information, please visit http://www.johnsoncontrols.com
(EEO/AA Employer)
Perform general routine office duties for Operations Maintenance (OM) contract sites, following standard procedures and specific instructions. Duties performed may include typing, file maintenance, operation of office equipment and answering telephones. Maintain Computerized Maintenance Management System (CMMS), which may include opening and closing work orders, maintaining equipment status, managing work order back log, and maintaining inventory tracking system. Reconciles invoices and purchase orders.
PRINCIPLE DUTIES:
- Reconciles invoices and purchase orders.
- Maintain and operate CMMS as directed by Supervisor; create work orders; create and maintain equipment history database; manage inventory tracking module, purchasing module, etc.
- Manage on-site routine filing system of training records, sub contract data, maintenance records, etc.
- Provide telephone backup coverage, responding to interdepartmental inquiries that require brief and standard information. Follow established procedures for call routing and message taking.
- Operate office equipment including typewriter, computer, facsimile and copy machine.
- Proofread work for errors and make corrections as needed.
- Provide administrative support including typing letters, memos, drafting monthly reports and presentations, and providing support for Human Resources.
- Sort priorities and redirect incoming mail.
- Coordinate requests for repairs and/or service to office equipment. Maintain supplies and requests for pagers.
- Produce monthly utility tracking reports using software spreadsheet database.
- Perform other duties necessary to provide general administrative support to the OM team.
REQUIREMENTS
- Ability to recognize follow General Acceptable Accounting Practices.
- Professional demeanor and appearance.
- High school graduate or equivalent.
- Minimum of one year of experience.
- Ability to type a minimum of 45 wpm accurately.
- Computer skills necessary to operate word processing applications and data entry.
- Previous experience demonstrating exceptional customer service skills.
- Previous purchase order administration and/or accounting (AP) strongly preferred.
- Must be a team player and committed to working in a quality environment.
- Excellent verbal and written communications skills required.
- Excellent interpersonal communications skills working with teams and individuals.
- Proficient in excel and data entry.
- Experience in best practices process and procedures.
- Conceptually organized and detailed oriented.
- Works independently and is a problem solver.
- Previous experience with Maximo and/or Facilities Management Teams a plus.
- Maximo, Facilities, Accounting
- Ability to work with teams
- Successful at organizing and prioritizing work as well.
