Foundation Administrator recruitment

Job ID: 12881

Position Description:
The Foundation Assistant role at PIMCO offers resourceful self-starters the opportunity to learn and be challenged. This is a fast-paced environment which requires a high degree of professionalism, organization, and detail orientation, coupled with the ability to multitask and prioritize. We encourage and appreciate taking the initiative, bringing forth creative ideas, and taking ownership. We are looking for team oriented candidates who are highly professional, detail oriented, and value diversity in their everyday workload.

The Foundation Assistant under the direction of the Executive Director will be instrumental in supporting the administrative functions of The PIMCO Foundation as well as support of The PIMCO Foundation team.

Position Description

In this role, the candidate will support programs such as the Grants program, Community Support Sponsorships, Volunteer Event Sponsorships, the Employee Match program, the Disaster Assistance program and our Strategic Initiatives.

Key responsibilities include:

• Coordinating the grant review process
• Participating in committee reviews
• Preparing check requests and donation deposits
• Processing donations to non-profit organizations
• Reconciling cashed checks with accounting
• Gathering research for the Executive Director on recommended organizations
• Maintaining and building relationships with Strategic Partners
• Preparing tax receipts
• Compiling data for the annual tax audit

Additional responsibilities to include:

• Administrative support to The PIMCO Foundation Executive Director including travel coordination, expense reports, internal/external meeting and calendar management, team phone coverage
• Support of PIMCO Foundation staff to assist with the planning and organization of community activities and other communications and event
• Compile meeting materials for quarterly PIMCO Foundation Board meetings; write meeting minutes; maintain records for the Board
• Support firm's community involvement strategy including helping the foundation staff to develop new initiatives
• Represent the firm at internal and external events
• Build morale and enthusiasm through traditional specialized employee events

Position Requirements:
Position Requirements
• Passion for corporate social responsibility
• 2-3+ years related social responsibility experience
• Strategic thinker with outstanding written and verbal communications skills
• Familiarity with best practices in change management and communications
• A diplomatic, relationship builder with strong professional presence and demonstrated ability to influence others. Strong interpersonal skills a must.
• Ability to counsel executives regarding program content and delivery
• Positive, professional, with ability to thrive in high-pressure situations and environment
• Exceptional planning and project management skills plus a get-it-done attitude. Ability to manage multiple projects simultaneously.
• Ability to be resourceful, creative and maintain flexibility
• Effective decision-making skills; can choose a course of action among various options involving uncertainty or risk
• Intermediate to advanced working knowledge of MS Word, Excel and Outlook required
• Two-year college degree is preferred but not required

PIMCO IS AN EQUAL OPPORTUNITY EMPLOYER