Group Tax – Personal Assistant – Permanent recruitment
About Deutsche Bank
A Passion to Perform. It’s what drives us. More than a claim, this describes the way we do business. We’re committed to being the best financial services provider in the world, balancing passion with precision to deliver superior solutions for our clients. This is made possible by our people: agile minds, able to see beyond the obvious and act effectively in an ever-changing global business landscape. As you’ll discover, our culture supports this. Diverse, international and shaped by a variety of different perspectives, we’re driven by a shared sense of purpose. At every level agile thinking is nurtured. And at every level agile minds are rewarded with competitive pay, support and opportunities to excel.
Overview
Group Tax’s primary task is to efficiently manage the Bank's worldwide tax positions and risks. This ranges from pure compliance with local tax obligations, settling tax audits and disputes to even occasionally working with governmental bodies on development of legislation. The Sydney-based team comprises up to 9 employees.
Our mission implies close cooperation across all business lines in developing the Bank's products and creating efficient corporate structures. Given the complexity and interpretative range of fiscal law, Group Tax interfaces with other Corporate Center Departments such as Finance, Risk Management and Human Resources.
Responsibilities
As an Executive Assistant in this area you will be responsible for assisting the Regional Head of Group Tax-APAC, the Head of Group Tax – A/NZ, and the Group Tax team generally, including:
• Dealing with confidential information and matters, ensuring high level of discretion at all times
• Screening of email traffic and calls, diary management for Regional Head and ANZ Head of Group Tax
• Managing travel bookings and schedules
• Meeting co-ordination and liaison with senior management, staff, internal clients, external advisors and global counterparts
• Preparing presentations
• Preparation / collation of meeting materials
• Implementing a new file management and information retention system
• Taking minutes of internal meetings
• Scheduling team meetings/training sessions and arranging any necessary catering
• Drafting / mark-ups of correspondence and internal management presentations
The role will also involve significant Administration/Business Management Support responsibilities for the 8 to 9 members of Group Tax based in the Sydney office, including:
• Preparation of monthly American Express expense claims and invoice approvals / online processing
• Managing requests approval for interstate and international travel
• Monitoring and keeping senior team members aware of upcoming deadlines
• Maintaining Key Contact information
• Maintaining floor plans and coordinating office moves
• Managing new starter process for any new team members
• Managing stationery supplies
• Managing specific project processes on an adhoc basis
Requirements
To be successful in this role you will have:
• An ability to communicate with people and influence effectively at different organisational levels and maintain effective working relationships
• High level of personal commitment, including outside business hours
• High level of discretion
• Superior presentation, organisational, written and oral communication skills
• Effective listening skills
• Attention to detail
• Functional understanding of business principles and operations
• Good understanding of IT with respect to matters involving computers, BlackBerry devices, mobiles, complex in-house online systems
• Experienced with Microsoft Office: Word (Advanced), Excel (Intermediate), PowerPoint (Advanced) and Lotus Notes (Advanced)
• Personable, team player who works well under pressure and tight deadlines
• Forward thinker, planner and trouble shooter
About the Rewards you can expect
Deutsche Bank offers a challenging and rewarding career where your contribution is valued and rewarded. We have an inclusive and friendly working environment coupled with excellent facilities and benefits.
Deutsche Bank is an equal opportunity employer who seeks to recruit and appoint the best available person for a job regardless of marital status, sex (including pregnancy), age, religion, belief, race, nationality and ethnic or national origin, color, sexual orientation or disability.