Investment Operations Analyst/Associate recruitment

The Operations Analyst/Associate will support the Chief Investment Officer, the Deputy Chief Investment Officers, the Investment Portfolio Managers, and Investment Analysts. This position will broadly be responsible for the management of investment documents, research materials, and financial data on a daily basis. Other functions may include financial accounting; preparation of financial and performance reports and presentations using Microsoft Office products or other financial software; portfolio risk analytics; organization of financial documents, organization of communications and documents relating to investment manager due diligence and investigation; and monthly written and oral communication with the publicly appointed Board of Trustees.  The assets under management are about $7 billion.

Essential Functions:

1.Maintain routine financial reporting spreadsheets and perform various ad hoc financial modeling and reporting using Excel, Bloomberg, and the Trust’s custodial system.

2.Manage and coordinate document retention and information flow for the Investment Department to ensure the timely retention of relevant data for current and future decision making and reporting purposes.

3.Implement existing and propose new processes and procedures to ensure maximum Investment Department information flow efficiency.

4.Support the Chief Investment Officer, the Deputy Chief Investment Officers, the Investment Portfolio Managers, and Investment Analysts.

5.Support data gathering and analysis within the following markets: Public, Private, Domestic, and International.

6.Support data gathering and analysis within the following asset classes: Public Equity, Public Fixed Income, Private Equity, Venture Capital, Opportunistic Credit, Real Estate, Real Assets, Absolute Return, Global Tactical Asset Allocation, Risk Parity, and Cash.

7.Support data gathering and analysis on the following investment structures: limited partnership funds, commingled investment vehicles, club structures, separately managed accounts, and special purpose vehicles.

8.Handle general organization and data management relating to:

a.Oversee standard operating procedures and implement an audit process to ensure that Investment Department Staff adheres to the standard operating procedures.

b.Create of checklists, templates, and/ or forms to be used by the Investment Department to improve work flow, process adherence, and standardized data gathering.

c.Implement and/ or maintain a CRM database of contacts pertaining to prospective and hired external investment managers.

d.Oversee document management relating to current due diligence processes and pending commitments to new investment managers.

e.Manage contacts documents regarding ongoing communication and actions relating to existing investment management relationships.

f. Handle Investment Department accounting

g.Use financial accounting software to generate reports, prepare cash transfers, wire transfers, and related financial transactions.

h.Interact with the Investment Counsel and the Senior Contracts Specialist to organize legal documentation and legal correspondence.

i.Interact with the Deputy CIO, Investment Portfolio Managers, and Investment Analysts to contact data providers and investment managers to gather risk related financial data and compile such data into reports.

j.Interact with external consultants and information managers.

k.Compile formal and lengthy written reports for the Investment Department and/ or the Board of Trustees.

l.Proof, edit, and fact check written communications.

Knowledge of:

1.Private investment manager back-office operations relating to office operations, investment accounting, financial data management, and document management.

2.Best practices related to back office operations.

3.Policies and procedures related to document management in a regulated private and/ or public setting.

4.Procedures related to investment due diligence.

5.CRM, accounting, financial, and document management software.

Skills In:

1.Organizing multiple internal and external sources of data flow.

2.Using computer software, including Microsoft Office Suite. Knowledge in operating a Bloomberg terminal is preferable.

3.The ability to quickly learn new computer software.

4.Actively participating in cross functional work groups to improve work flow, process improvement, and record retention.

Ability To:

1.Work in a fast-paced, creative, unstructured, and small-team environment.

2.Accept a high degree of responsibility in an environment where mistakes can have significant financial consequences.

3.Take the initiative to solve complex process improvement tasks.

4.Work in a Socratic environment proactively seeking best-in-class ideas and concepts.

Minimum Qualifications:

Outstanding performance in attaining a Bachelor’s degree from an accredited college or university in business management, accounting, operations, process improvement, or another closely related field and at least three years of experience in financial back-office operations or a related field. Certifications and/or continuing education regarding process improvement, efficiency management, or project management are preferred.