Lead HR Administrator recruitment

JOB DESCRIPTION

DEPARTMENT: Human Resources

JOB TITLE: Lead HR Administrator

CORPORATE TITLE: Analyst

TASKS AND RESPONSIBILITIES:

Tasks and responsibilities:

• Acting as a first point of contact for employee queries and fielding to the appropriate specialist where required.
• Provide the full range of administrative support to the HR internal functions and wider business.
• Able to give advice on straightforward administrative issues without need to refer.
• Accurate inputting data and maintaining both the HR Information System and the Payroll database with all employee lifecycle changes, i.e., starters, leavers, job changes, payroll information etc.
• Responsible for data input and check of monthly payroll admin and assisting the Compensation and Benefits Officer with necessary administration.
• Provide support on the production of contracts and coordination of all onboarding and background screening correspondence.
• Creation of temporary and vendor accounts for systems, including checking appropriate internal authorisation, confidentiality documentation etc in order and notification to internal clients.
• Recording, checking and processing all invoices for HR, to include, benefits, legal, recruitment, etc
• Oversee the leaver process for all employees, contractors, consultants, vendors, where appropriate conduct exit interviews and ensure all documentation for leavers are logged correctly.
• Regular creation of documentation e.g., bonuses, employment changes, probations, etc.
• Maintenance of internal trackers, ie probations, travel loans, recruitment, referral payments, medical checks, pension entitlement etc
• Responsibility for ensuring all documentation requirements for our employees are fully met, ensuring personnel files are up to date and compliant with UK Data Protection and Employment legislation.
• Providing references (including FSA references)
• Managing the online absence system for all employees, calculating holiday entitlements, running reports on absence, tracking patterns etc.
• Sending staff updates to internal clients such as probations, benefit reminders etc.
• Maintaining spreadsheets on mandatory HR information and providing management information reports and statistics when necessary. Lead collection and analysis of information, effectively present information and respond.
• Responsible for recording and processing all HR related invoices and payments for expats.
• Assisting HR Business Partners (HRBP) in minuting grievance and disciplinary meetings.
• Writing effective and concise business correspondence
• Cover for HR Admin Manager when absent, to include monthly accruals, local headcounts and cost centre reporting, town halls, induction etc.
• Adhoc tasks as and when required which could range from photocopying, to assisting HR Admin manager with UK events such as Town Halls, JP Morgan Run or Christmas Party.

SUPERVISION DUTIES:

N/A

SKILLS AND EXPERIENCE NEEDED:

Skills:
Professional manner with high level of interpersonal skills
Must be able to draft accurate and complex contracts
Strong knowledge of Microsoft Office
Strong administration and organisational skills
Attention to detail is required for all tasks
Concise and effective communication skills
Excellent time manager, able to cope with a variety of tasks and deadlines
High level of discretion, integrity, tact and diplomacy
Numerate and systematic

Experience:

Previous experience of Human Resources administration essential
Understanding of Financial Services beneficial

REQUIRED REGISTRATIONS:

N/A

POSITION WITHIN HIERARCHY:

Reports to HR Admin Manager, UK and Dubai