Manager, Accounts Payable recruitment

PRIMARY RESPONSIBILITIES

A/P: Invoices TE

• Manage the timely processing and payment of approx 1,200 invoices per month, ensuring high standards of accuracy, control and efficiency are met

• Check and verify BACS payments for invoice batches ensuring they are correctly coded and authorised

• Ensure entries are accurately reflected in the accounting records for all London based businesses/entities.

• Interface with senior management in respect of allocation of costs across 350 cost centres

• Ensure SLA’s and deadlines are met, and service delivery terms are regularly reviewed and updates agreed with stakeholders

• Build strong relationships with key suppliers and manage the reconciliation of supplier statements and accounts

• Ensure that correct VAT treatment has been applied when accounting for payments and manage preparation of quarterly VAT recharge spreadsheet

• Oversee the TE Function which services all London based staff with approx 900 claims per month

• Ensure TE Policy is being adhered to and Compliance requirements met – feed into periodic updates and educate user community of these; undertake escalation to senior Finance/business managers

• Maintain excellent working relationships with internal stakeholders and external suppliers

• Manage the provision of supplier and expense analysis to the Cost Control team within Finance, in order for them to perform their business advisory function

Accounts Receivable Nostro Account Management

• Manage and develop the Accounts Receivable function

• Ensure the accurate raising of invoicing for both internal and external third parties

• Monitor timely settlement of invoices

• Check Nostro Reconciliations; ensure items are cleared in a timely manner and report on aged items

Other Duties

• Motivate and develop the team through the encouragement of high standards

• Ensure there is appropriate job cover in place

• Continually monitor the control environment, amending current and introducing new controls when necessary

• Continually monitor processes looking for new ways to improve upon current processes

• Be responsible for the provision of a regular set of Management Information (MI) reports to Senior Management to add transparency to the function

• Manage A/P Balance Sheet Accounts through Attestation process

• Assist in the implementation of a new Accounts Payable system, SAP and manage the migration of data from the old multi-platform system

• Suggest potential improvements to the new system (SAP) and highlight potential problems

EDUCATION /OR EXPERIENCERequired

• Management of an Accounts Payable department

• Strong excel skills

• Solid acocunting/book keeping knowledge

 Preferred

• Work experience within an Investment Bank

• Knowledge of Ariba, SAP and Concur systems

COMPETENCIES

• Solid knowledge of Accounts Payable/ Receivable tasks, responsibilities and functions

• Ability to manage and motivate a team

• High level of energy and motivational skills

• Consistently excellent written and oral skills; able to communicate with senior management and suppliers

• Solid knowledge of UK VAT Regulation

• High attention to detail and strong organisational skills

• Ability to deal with and resolve problems

Ability to work to deadlines and manage priorities