Office Assistant/Bookkeeper Job in St. Paul 55128, Minnesota Us
Our company has an opening in its corporate office for the position of Office Assistant/Bookkeeper.
Job Responsibilities:
Office Duties Include:
* Forwards information by receiving and distributing communications; collecting and mailing correspondence; copying information.
* Maintains supplies by checking stock to determine inventory levels; anticipating requirements; placing and expediting orders; verifying receipt; stocking items; delivering supplies to work stations.
* Maintains equipment by completing preventive maintenance; troubleshooting failures; calling for repairs; monitoring equipment operation; monitoring and purchasing postage.
* Maintains office schedules via Microsoft Exchange.
* Serves as receptionist; answers customer questions; forwarding messages; confirming customer orders; keeping customers informed of order status; assisting with logistics and supporting the customer service manager.
* Researches and makes travel arrangements; provides administrative support to President and Vice President.
Bookkeeping Duties Include:
* Prepares work to be accomplished by gathering and sorting documents and related information.
* Pays invoices by verifying transaction information; scheduling and preparing disbursements; obtaining authorization of payment; ensuring all supporting documentation is available; cutting checks.
* Obtains revenue by verifying transaction information; computing charges and refunds; preparing and mailing invoices; identifying delinquent accounts and insufficient payments.
* Collects revenue by reminding delinquent accounts; notifying customers of insufficient payments.
* Prepares financial reports by collecting, analyzing, and summarizing account information and trends.
* Maintains subsidiary accounts by verifying, allocating, and posting transactions.
* Balances subsidiary accounts by reconciling entries.
* Maintains historical records by filing documents.
* Prepares financial reports by collecting, analyzing, and summarizing account information and trends.
* Complies with federal, state, and local legal requirements by studying requirements; enforcing adherence to requirements; filing reports; advising management on needed actions.
* Contributes to team effort by accomplishing related results as needed.
Skills/Qualifications:
Previous Receptionist/Office Assistant Experience
Previous Accounting/Bookkeeping Experience (Payables and Receivables)
Knowledge of GAAP
Ability to Analyze Information
Deal with Complex Procedures
Strong Data Entry Skills
Attention to Detail
Confidentiality
Thoroughness
Scheduling, Typing, Meeting Planning
Strong Verbal and Written Communication skills
Dependability is a must.
Our company offers excellent benefits and is an Equal Opportunity Employer. Please, no phone calls.
