Office Manager Job in Boston 02116, Massachusetts Us

Jack Morton Worldwide is a global brand experience agency.  We create experiences that strengthen relationships between brands and the people who matter most to them.  By doing that we help clients create experience brands. 

 

The Office Manager oversees all aspects of administrative and general office operation to ensure a safe, efficient and effective working environment.

 

Responsibilities: 

 

Staff Coordination

·         Contribute to a positive working atmosphere through a sense of cooperation, clear communications, and teamwork.

·         Spend time with new employees, providing them with all necessary items and information to ensure a smooth onboarding and transition to Jack Morton Boston.

·         Manage office and employee safety and crisis management program in the local office, in coordination with parent company.

·         Work to implement office functions, i.e., parties, outings, off-sites etc., with Managing Director and other office support.

·         Supervise receptionist position and all duties included.

 

Facilities Management

·         Act as liaison with building management to maintain the office including: security, HVAC, lease responsibilities, recycling, cleaning, and bathrooms.

·         Maintain and repair when necessary: telephone systems, postage machine and money, copy machines, vending machines, printers, appliances, furniture, lighting, alarm system. Schedule handyman help as necessary.

·         Manage vendors and systems for acquiring office supplies and all other necessary items that keep the office running smoothly and efficiently.

 

Accounts Payable/SAP Accounting System

·         Use SAP accounting system to do the following:

o       Create new Purchase Orders for all Boston Office and Corporate house charges.

o       Answer client, vendor and employee inquiries regarding payment status of individual invoices.

o       Create new vendor accounts and run reports as necessary.

 

Requirements: 

 

·         Min. 5 years working experience in relevant position

·         Bachelor’s Degree Required

·         Must have the ability to implement and improve relevant policies and procedures

·         Excellent computer skills required.

·         Experience with telephone systems, copy machines and alarm systems.

·         Demonstrated core competencies:  accountability for results, client focus, team effectiveness, developing others.

·         Should be familiar with SAP accounting systems.

 

 

Jack Morton Worldwide is an Equal Opportunity employer that values the strength that diversity brings to the workplace. EEO/AA.M/F/D/V