Office Manager Job in Santa Monica 90404, California Us

Office Manager

Part / Full-Time (30 – 40 hours per week)

 

Industry Partners, a leading commercial real estate development and brokerage firm, seeks a highly motivated, organized and detail oriented individual for the position of Office Manager.  The successful candidate will be a team player and provide full administrative support to an experienced team of commercial real estate brokers and their respective clients. Therefore, the position requires a commitment to outstanding client service and an ability to develop and cultivate professional relationships.

 

RESPONSIBILITIES

·         Provide administrative support to a team of four brokers.

·         Act as a coordinator between brokers, clients and real estate firms to ensure that all documents are completed and distributed efficiently and accurately.

·         Coordinate general office duties and administrative support, including 1) Filing (organizing, labeling, maintenance, etc.); 2) Drafting correspondence and preparing relevant real estate documents; and 3) Coordinating the disbursement of marketing materials.

·         Maintain office/broker calendars, scheduling, setting up conference calls, coordinate internal/external meetings, etc.

·         Handle high volume of phone calls both internally and externally.

·         Coordinate appointments and travel arrangements.

·         Maintain equipment by completing preventive maintenance; troubleshooting failures; calling for repairs; monitoring equipment operation; monitoring and purchasing.

·         Maintain office supplies by checking stock to determine inventory levels, anticipating requirements, placing orders, tracking and verifying receipt, and stocking and organizing items.

·         Forward information by receiving and distributing communications, including collecting and mailing correspondence; copying information.

·         Oversee database updating and management.

·         Contribute to a friendly and welcoming office environment.

 

SKILLS REQUIREMENTS

·         Administrative experience preferred.

·         Strong computer skills, using both Mac and PC, preferred.

·         Experience using Salesforce.com preferred.

·         Excellent interpersonal and communication skills.

·         Strong writing skills, with experience managing business correspondence.

·         High attention to detail, and an ability to juggle multiple projects.

·         Ability to solve problems and maintain high standards, despite pressing deadlines.

·         Demonstrate dependability and a sense of urgency.

·         Demonstrate a high degree of integrity and confidentiality.

·         Strong organizational skills.

·         Enthusiastic self-starter with an ability to work independently.

 

ABOUT INDUSTRY PARTNERS