Part time Accounts Payable
A vacancy has arisen for an Accounts Payable Clerk on a part time basis of 22.5 hours per week with my clients in St Albans.
The role is mainly responsible for working with a europe based Shared Service Centre (SSC) to ensure the smooth running of the entire purchase to pay process and the management of staff expenses. As such the role will involve extensive communication with suppliers, the SSC and staff in all departments.
The key responsibilities are to:
· Work with the SSC to ensure the purchase to pay process runs smoothly, providing a UK based presence for suppliers and staff for query resolution, management of the order and invoice flow and payments, anomaly resolution, training staff and chasing for authorisations and goods entries.
· Perform regular supplier reconciliations, clearance of supplier queries and analyse the aged payables report and assist in the management of the new vendor set up process.
· Liaise with the SSC to ensure all payments are made on a timely basis and recorded in SAP.
· Check, verify and submit for reimbursement employee expense claims (credit cards and cash), ensuring claims are properly authorised, supported by receipts and compliant with HMRC rules, and to prepare the monthly expenses GL journals.
· Manage staff company credit cards including review of credit card limits, approval flow and managing new card applications.
· Ensure process manuals are up to date and assist in the implementation of new processes and procedures as required.
· Ad hoc tasks and reconciliation work, posting assigned general ledger journals, including bank postings for items such as direct debits, manual payments and bank charges and updating the asset register.
· Organise work to meet all deadlines taking responsibility for issue resolution and follow up.
THE CANDIDATE
To apply for this role the successful candidate must demonstrate the following:
· Substantial prior experience of managing all aspects of the purchase to pay process.
· Extensive experience in the management of employee expense claims, in particular an understanding of bookkeeping, reconciliation work and rules in relation to HMRC compliance.
· Previous experience working with an overseas SSC would be useful.
· Excellent planning and organisational skills, with the ability to manage and prioritise multiple demands simultaneously.
· Accuracy, diligence and attention to detail will be key to success in the role.
· A good team player who is a strong, confident communicator.
· A self starter with a flexible, positive and professional approach that can exercise discretion when dealing with confidential matters.
· Proficiency with MS Excel and ideally experience of SAP.
The ideal candidate will be available to start immediately or 4 weeks notice will be considered.
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