Payroll Support Analyst
POSITION TITLE: Payroll Support Analyst – Payroll Production (Canada)
DEPARTMENT: Payroll
LOCATION: Eastern Operations Center in Parsippany, NJ
JOB SUMMARY: Job will perform administrative tasks within the operation center payroll group. This position will cross train in all payroll support areas, acting as backup support to the payroll team. The job will include, but not be limited to the administration of the PeopleSoft payroll system and the administration of the company time and attendance system.
ESSENTIAL FUNCTIONS:
· The functions listed describe the business purpose of this job or position. Specific duties or tasks may vary and be documented separately. An associate might or might not be required to perform all functions listed. Additional duties may be assigned, and functions may be modified, according to business necessity.
· All assigned duties or tasks are deemed to be part of the essential functions, unless such duties or tasks are unrelated to the functions listed, in which case they are deemed to be other (non-essential) functions.
· Associates are held accountable for successful job performance. Job performance standards may be documented separately, and may include functions, objectives, duties or tasks not specifically listed herein.
· In performing functions, duties or tasks, associates are required to know and follow safe work practices, and to be aware of company policies and procedures related to job safety, including safety rules and regulations. Associates are required to notify superiors upon becoming aware of unsafe working conditions.
· All functions, duties or tasks are to be carried out in an honest, ethical and professional manner, and to be performed in conformance with applicable company policies and procedures. In the event of uncertainty or lack of knowledge of company policies and procedures, associates are required to request clarification or explanations from superiors or authorized company representatives.
1. Work hours are Monday through Friday, 7 hours a day.
2. Position will provide customer service to our Canadian payroll function.
3. Position will serve as a back up administrator to the company time and attendance system (SAFES). Responsible for approximately 200+ employees.
4. Position will serve as key team member on system upgrade testing.
5. Position may report to multiple supervisors in conjunction with work assignments, weekly management and weekend management.
6. Prepare entries for on demand checks, such as short pays, bonus and other miscellaneous payment types.
7. Internal/External customer service with field offices and associates to respond to questions regarding payroll issues. High phone and email volume.
8. Ability to work extended hours as needed in relation to department workload.
9. Additional duties assigned, as required.
MINIMUM QUALIFICATIONS AT ENTRY
Additional qualifications may be specified and receive preference, depending upon the nature of the position.
EDUCATION/EXPERIENCE: BA or BS degree and 2 - 4 years of progressively responsible payroll experience in a large volume (5000+), multi-state payroll environment; or an equivalent combination of education and experience sufficient to perform the essential functions of the job, as determined by the company.
Competencies (as demonstrated through experience, training, and/or testing):
· PeopleSoft 8.9 or higher a plus.
· Canadian payroll experience a plus.
· French Canadian language a plus
· Large volume in house payroll experience.
· Payroll tax experience a plus.
· Must present extreme organization skills, under pressured deadlines.
· Must be able to demonstrate that you are responsible and reliable.
· Ability to work comfortably and lead their peers.
· Knowledge of standard office procedures and practices.
· Ability to interpret a variety of instructions furnished in written, oral, diagrammatic, or schedule form.
· Demonstrated proficiency in office productivity software including Microsoft Word and Excel etc.
· Ability to carry out multiple assignments concurrently.
· Skill in clear and concise oral and written communication.
· Ability to be an effective team member and handle project assignments responsibly.
· Ability to adapt to changes in the external environment and organization.
· Courteous telephone manner.
· Strong customer service and results orientation.
WORKING CONDITIONS AND PHYSICAL/MENTAL DEMANDS
With or without reasonable accommodation, a candidate must have the physical and mental capacity to effectively perform all essential functions described. In addition to other demands, the demands of the job include:
· Must undergo and meet company standards for background and reference checks, controlled substance testing, and behavioral selection survey
· Maintaining composure in dealing with executives, clients, prospects, and staff, in group settings and in situations requiring high performance and results
· Close vision, distance vision, and ability to adjust focus
· Regular talking and hearing
· Ability to sit for long periods of time while working on a personal computer
· Handling and being exposed to sensitive and confidential information.
· Occasional lifting and/or moving up to 10 pounds.
**EOE/AA M/F/D/V
Please Note: Internal applicants must first notify their immediate supervisor before forwarding their resume.
Interested and qualified applicants, please forward your resumes and salary history for consideration via email, fax, or mail. You may also apply online directly at www.securitasjobs.com.
EMAIL: employment@securitasinc.com
FAX: (973) 397-6641
MAIL: Securitas Security Services USA, Inc.
Attn: EOC Human Resources
2 Campus Drive
Parsippany, NJ 07054
Ref Code: EOC PSAC 02