Personal Assistant – London Securities recruitment

• Diary Management for four Managing Directors (MD’s)
• Provide general admin for the entire IBTSPM team for e.g. booking meeting rooms, setting up meetings etc.
• Minute taking
• Organisation of meetings and events in the country that managers are travelling to, creation of detailed and informative itineraries
• Booking travel for the Executives, this includes: flights, cars and accommodation
• Expenses claims for Executives
• Headcount reconciliation of IBTSPM staff against Organisation Chart, ensuring these organisation charts are kept up to date
• Ensure Outsourcers Invoices are correct before presenting them to MD's for signature
• Updating floor plans, recording equipment changes, reporting faults with equipment/facilities and attending monthly meetings with other zone coordinators for office
• Liaise with external vendors, setting up meetings/workshops and events.

Team Coverage – UK
• Provide assistance to London Executive Directors and Managing Directors when key assistants are absent

Team Coverage - Global
• Facilitating individual requirements for Executive Directors and Managing Directors when travelling to the UK.
• Working with their assistants to ensure all their requirements are fulfilled and being their contact in the UK if assistance is required.

Requirements
• Ability to work within several teams simultaneously and balance conflicting priorities.
• Must be self-motivated and adaptable to continuous change

UBS can offer you an environment geared towards performance, attractive career opportunities, and an open corporate culture that values and rewards the contribution of every individual.

We can offer you an exciting, fast-paced working environment, a culture of mutual respect and teamwork and the opportunity to play a vital role in our growth. If you are attracted to joining an organization where every individual's contribution counts and where your talent will impact on our future, please apply for this position. It starts with you.

UBS is an Equal Opportunity Employer. We respect and seek to empower each individual and support the diverse cultures, perspectives, skills and experiences within our workforce.