Property Manager Job in Fort Wayne 46806, Indiana Us
Millennia Housing Management, Ltd. has an opening for a Full Time Affordable Housing
Property Manager in Fort Wayne, Indiana
The qualified individual will be reporting to the Regional Manager and be responsible for:
· Maintaining the physical asset and maximizing the financial returns from that asset in accordance with the owner’s objectives
· Hiring, training, supervising, developing, and terminating all on-site personnel
· Assists supervisors with special projects and administrative tasks
· Ensures staff compliance with company policies and procedures
· Ensures staff performance of duties on a timely basis
· Completes all Income Certifications and related compliance reports
II. Relationships
· Supervises all on-site personnel, including staff supervisors and any contract workers.
· Maintains relationships with all residents, ensuring consistent application of property policies i.e. Rent Collection.
· Maintains relationships with other departments within the company, including accounting, data processing, and acquisitions.
· Provide empathic listening to the residents.
· Maintains relationships with clients, the community, and the profession.
· Maintains relationships with suppliers, vendors, and professionals servicing the company or property.
III. Responsibilities
The activities listed below are not all-inclusive. However, they are indicative of the types of activities normally performed by the resident manager.
· Maintaining the physical asset:
· Supervises maintenance staff, including maintenance supervisor and any contract workers;
· Supervises scheduling of maintenance work;
· Establishes rotating schedule of personnel for emergency maintenance;
- Makes regular inspections of grounds, including all common hallways;
- Supervises all vacant apartment make-ready procedures;
- Makes recommendations for physical repairs, replacements, and/or improvements;
- Makes recommendations for supplies, materials, and equipment;
- Recommends expenditures, within budget allocations;
- Evaluates maintenance operations periodically to determine cost efficiency.
- Completes quarterly inspections.
Marketing and leasing:
- Supervises assistant manager and leasing staff ;( where applicable)
- Responsible for preparing advertising and marketing programs for approval;
- Responsible for regular market surveys;
- Prepares weekly and monthly reports;
· Reviews all rental applications and lease forms for accuracy and compliance with resident policy;
- Makes recommendations to improve marketing and leasing programs.
- Works with agencies for referrals.
Tenant management:
- Implements rent collection programs;
- Reviews resident complaint log;
- Supervises move-in and move out procedures.
- Works with case managers/families/other agencies (where applicable) to comply with lease terms.
Financial reporting and control:
- Assists in preparation of the budget;
- Reports variances from budget;
· Assists in preparation of monthly financial accounting, reporting, and explanation of variances;
- Prepares purchase orders;
- Approves invoices for payment;
- Reports payroll information to operations director on a timely basis;
- Prepares inventory of all equipment and supplies;
- Ensures bank deposits are made daily.
Administration:
- Supervises office administrative staff;
- Assists in preparation of Management Plan; adheres to Management Agreement and Plan;
- Updates property operations manual, when necessary;
- Supervises maintenance of property files and records;
- Recommends hiring or firing personnel;
- Supervises employee training and development programs;
· Makes formal employee evaluations and recommendations for promotion and/or salary increase;
- Handles any emergency that may arise on-site;
- Supervises security personnel and reviews reports;
- Takes follow up action on security reports;
· Advises answering service of rotating schedule for emergency maintenance;
- Monitors and follows up on work order log;
- Communicates all problems and makes recommendations to operations director.
IV. Qualifications
- Education/Experience
- College education; degree preferred
- Accredited Residential Manager (ARM) designation preferred
- Minimum of three consecutive years’ experience as resident manager or experience in a related field. Candidates with experience in affordable housing and the certification process will be given preference.
- Minimum one year managerial experience supervising three+ subordinates
- Ability to handle finances and work within a budget
· Appearance compatible with image of property, positive attitude, good sense of humor, energetic, assertive, and capable role model for subordinates
- Demonstrated integrity on personal as well as professional level
- Exceptional communication skills along with the proven ability to interact with a variety of individuals
- Attentive to details
· Ability to solve problems involving residents, employees, finances, equipment failure, and emergency situations
· Ability to be compassionate and empathetic to your resident’s needs and personal circumstances.
· Public awareness and a willingness to learn the needs of your residents. Additional training in these needs may be required.
The companies have a long-standing policy of hiring and promoting individuals who best meet the requirements of available positions and who have the best potential for advancement. It is our policy to provide equal employment opportunity in full compliance with all the employment discrimination laws.
In keeping with this policy, applicants for employment are recruited, hired, selected for training, transferred, up-graded, granted privileges of employment, laid off, demoted or discharged without regard to their race, color, religion, sex, national origin, age, marital status, handicap, veteran status, or military status. Millennia Housing Management, Ltd. is an Equal Opportunity Employer.