Trade Support
Highly capable of monitoring and verifying processed trades (Equities, Bonds, Repos, OTCs, Futures, Options, Collaterals etc), processing more complex trades, trade matching and reconciliations, external fund transfers and handling transitions independently, SWIFT MTs creation and RMA setup, investigating exceptions and mismatches with custodians / FCMs / OTC counterparties with the objective of ensuring that all trades externally settled by custodians / FCMs / OTC counterparties and internally booked on the systems in an accurate and timely manner.
Trade Transitions Support
- Ensure transactions for all transaction types within the Fixed Income Treasury, Equities Alternative Investments external mandates (Equities, Bonds, Repos, OTCs, Futures, Options, Collaterals) are received and processed in appropriate systems (incl. advising IT for extracting data into SCD) on a timely manner
- Confirm market price data is received from the independent market source and updated in the relevant systems
- Ensure receipt of daily activity statement from FCMs and OTC counterparties, verify for completeness, make it available to other team members and send it to the Accounts Department
- Monitor reporting of highlighted unauthorized trade per trading agreement by external mandates to Investment Department
- Carry out investigations and following up trade capture related issues (e.g., late or inaccurate processing, creation of new contracts / securities / counterparties / SSIs ) by liaising with internal and external counterparties to ensure smooth execution
- Make sure all necessary setup for new mandates are in place (by reference data management section of ISD) before the commencement of trading activity by the new external mandate.
- Organize instructions arrange transfer lists to custodians / FCMs via SWIFT secure communication to effect inter-fund transitions, cash movements and advise any standing instructions based on requests from Investment Departments.
- Coordinate securities transfers between existing mandates or to / from transition accounts within the same custodian or across various custodians on the advice of Investment Departments or Transition Management Team and ensure that these are booked in an accurate and timely manner
Cash Management
- Receive margin call request from FCMs and prepare funds movements advice to FIT
- Execute daily margin settlement instructions to custodian
- Ensure fund movement to the hedge funds administrator on the advice of the AlX Department
Reconciliation
- Ensure all reconciliation breaks raised in TLM or by accountants are handled in a timely manner. Investigate outstanding reconciliation issues and initiate or monitor necessary actions to resolve them
- Coordinate end-of-day (EOD) and reconcile total equity and currency and position balances with FCM statements for each CTA
- Ensure data download to Workspace and Commodity Reports for MIS reporting
- Manage periodical NAVs to all FCMs
- Verify multi-currency balances with FCM reports and escalate discrepancies to higher level
- Monthly reconciliation of treasury balances and interest between FIT and AIX.
SWIFT Support
- Ensure SWIFT messages and RMA are created and reviewed in line with agreed procedures
- Monitor on time and accurate delivery of SWIFT and fax messages received from counterparties
- Ensure fax messages are logged and transmitted and SWIFT control register is updated with relevant entries
- Discuss and address queries related to incoming and outgoing SWIFT messages
General Responsibilities
- Assist in setting up and maintenance of secure communication for all divisions in Operations Department. Establish review process to enhance service delivery
- Ensure effective coordination in maintaining an operational risk management framework across the division and ensuring the division complies with all due diligence to minimize / mitigate operational and third party risks in coordination with risk division
- Suggest system enhancements and process changes and ensure preparation of process flow maps, system enhancement change requests, arrange necessary UAT for routine upgrades and STP initiatives
- Assist in updating static database of all external mandates and custodians / FCMs / OTC counterparties to reflect an up-to-date management information
- Assist in establishing a periodic review of counterparties reporting mechanism and evaluate to enhance STP
- Support and maintain the framework, policies, tools and processes for operations risk management across the division in line with departments objectives
- Review KPIs report and provide reasons for any delay in processing
- Ensure SLAs, Procedure Manuals and Business Continuity Plans are up-to-date and participate in related discussions / meetings
- Actively participate in BCM/DR testing
- Proactively contribute to timely and accurate delivery of assigned responsibilities and be able to provide constructive comments on ideas within own area/sector
- Escalate queries as required, providing a clear and concise explanation of the issue
- Carry out other duties as required
Leave a Reply
You must be logged in to post a comment.