Transaction Processing and Management Officer recruitment

The Transaction Processing and Management Officer will contribute to the activities of the Back Office Loans and Operational Lending Support Division through the provision of effective transaction processing support to three of the Division’s units, enabling the fulfilment of the Bank’s commitments in a timely and accurate manner, thereby ensuring the EIB’s objectives are achieved. The Officer will also provide input to strategy and policy development for transaction processing and act as the Division’s principal advisor (“super-user”) for the configuration of transactions in the new Wall Street Suite Commercial Lending Module (CLM) database.

Accountabilities

The successful applicant will provide operational support to three Units of the Lending Support Division, acting as back-up for the Officers within each Unit. Such transversal responsibilities and duties are dependent on the prevailing work requirements of the Division (generally with reference to periods of heavy workload). He/she will also provide analysis and user support relating to best practice use of the Finance Kit Loans (FKL) application, assisting/advising the Division’s users of the application and ensuring the application’s alignment with operational needs. He/she will have a hierarchical reporting line direct to the Head of Division, taking instructions for complex transactions and obtaining approval on salient or unusual points, and will follow an operational reporting line to each Head of Unit when working as back-up:

• As a key business user and back-up for Officers in 3 Units of the Division:

• In the Disbursement Unit: verify that rate requests conform to financing agreements, give clearance to FI/Treasury to issue quotes, notify rates to the borrower and validate the input performed by assistants, to ensure the four eyes principle. Perform manual calculations of various fees and charges

• In the Loan Servicing Unit: perform reconciliations and allocations of funds received, either manually or automatically, to ensure all incoming payments are allocated to the right loan. Liaise with other departments of the Bank to advise on the status of Late Payments. Perform calculations of late payments fees.

• In the Follow-up Unit: review and validate the recording of all events; perform calculations of fees and indemnities, risk margins, and expected loss. Record new rates for renewals, revisions and conversions. Provide advice and simulations of calculations for restructurings, subsidies or prepayments. Monitor end of month closure in liaison with Financial Control to ensure all transactions are properly recorded in the database and reflected in the balance sheet and in the European Commission statement of accounts.

• As the Division’s principal advisor (“super-user”) in the configuration of transactions in the new CLM database:

• Analyse the key technical issues raised in the course of business, and represent the division in IT related matters, as needed

• Participate in the development of a strategy for the implementation of major system initiatives in the Division; manage multiple concurrent and disparate tasks

• Produce statistics and standard reports from the various databases

• Advise on optimisation of the new software

• Provide specific advice, financial interpretation, adaptations and corrective actions in response to queries about the recording of transactions

• Ensure accurate and complete recording is maintained to reach the zero error objective

• Identify solutions for the recording of data for new products or non standard products

• Optimise the interventions of the support team by providing regular training to staff

• As a participant in special projects that may transcend the strict boundaries of the Division:

• Provide technical and policy advice to senior managers with FI on business applications

• Interface with other services to review and improve Bank processes

• Participate in transversal initiative/working groups affecting the Bank’s lending activities

Qualifications

• University degree, preferably in Business Administration, Finance, Economics or IT

• 3 years relevant professional experience gained in a financial institution or financial sector consultancy firm, ideally in an operational (lending) or related IT function

• Excellent knowledge of written and spoken English and French, a good knowledge of other EU languages is a distinct advantage

In additional, preference will be given to applicants with:

• Excellent knowledge of loan processing procedures and policies

• Knowledge of loan settlements, corporate actions, balance calculations, and the monitoring of equity and funds cash flows

• Good knowledge of basic accounting principles

• Knowledge of legal documentation and a clear understanding of related loan contract clauses

• Good command of the financial and legal implications of new structures (with the objective of proposing methods for modelling new transactions in the Bank’s application)

• Proficiency in the use of loan management applications, including disbursement management, events on debt (prepayment, contractual amendments, etc.) and payment allocation

• A good understanding of the links/interactions between units

• A very good knowledge of the characteristics of data tables

• Knowledge of the Wall Street Suite, particularly the CLM module

• Experience in the use of other banking software applications and specialised databases

Competencies

• Analysis and problem solving skills

• Conceptual thinking

• Disciplined and systematic approach to planning and execution of work

• Interpersonal, team-working and communication skills at all levels

• Ability to work both independently and in a team

• Ability to draft clearly and concisely

• Flexibility and adaptability

• Good sense of responsibility and initiative

• Result focused

Deadline for applications: 21st April 2012

For more details and to apply, please go to https://erecruitment.eib.org selecting Job ID 4111

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