Administrative Coordinator Job in New York City 10019, New York Us

 

Job Description:

 

This position coordinates activities throughout the entire procurement process and acts as the primary liaison with the Purchasing Department. Primary duties include: Purchase Order creation, invoice organization, processing, tracking, and reconciliation for accounts payable for the Center; responds to Accounts Payable inquiries from vendors and internal users and requests quotes from vendors for orders as needed, monitors deliveries, performs reconciliation and record-keeping for local vendor purchasing card and/or accounts. In addition, the position matches invoices and purchase order requisition supporting documentation to ensure accurate and timely backup is prepared for submission for necessary approval, and may be authorized for financial approval for the Center up to pre-determined limits. The position provides support with payroll administration, assists with office equipment repairs as needed and maintains various equipment maintenance logs. In addition, the position is responsible for transcription, typing, filing and photocopying, covering the Division Administrator's telephone line and the preparing of various marketing and other reports. This position conforms to applicable HIPAA, billing compliance and safety guidelines. Related duties as assigned.

 

Requirements (Applicants MUST meet these minimum qualifications to be considered an applicant):

 

·         This position requires a bachelor’s degree or equivalent in education and experience, plus three years of related experience.

 

·         One of the three years of related experience must be in purchasing, accounts payable, and vendor relations. Position requires excellent organizational and analytical skills, as well as excellent interpersonal skills, both written and verbal.

 

Preferred Qualifications:

 

Experience in a medical setting.

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Qualified candidates may apply direcly to job link as follows:

 

https://jobs.columbia.edu/applicants/jsp/shared/frameset/Frameset.jsp?time=1321227434247

 

Search open positions:

Enter Job Title: Administrative Coordinator

Enter Requisition number 064194

 

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Columbia University is an Equal Opportunity Employer